About this role
*Location:* North York (Lawrence & Bathurst) *Job Type:* Full-Time, Permanent *Schedule:* Monday to Friday, 9:00 a.m. ? 5:00 p.m. (occasional evenings and weekends required) *Work Location:* In Person *Compensation:* $24.00?$28.00 per hour
Experienced Real Estate Administrators Only
We are seeking an experienced *Real Estate Administrative Assistant* to support a top-producing Broker with over 30 years of success in the real estate industry.
*This is not an entry-level position. Applicants without recent real estate administrative experience will not be considered.*
The successful candidate must be able to step into the role with minimal training and be confident working in a fast-paced real estate environment.
What You'll Be Doing
* Manage the Broker's calendar and daily administrative operations * Prepare listing and transaction documents using *WebForms* and *TransactionDesk* * Upload and maintain listings in *REALM* and MLS systems * Coordinate listing launches, including photographers, stagers, inspectors, and other vendors * Schedule appointments, showings, and client meetings * Respond to client inquiries and maintain professional communication * Track transactions from listing through closing, ensuring all paperwork is complete and compliant * Maintain CRM/client databases and organized digital files * Provide exceptional administrative support while managing multiple priorities
Required Qualifications
*Please do not apply unless you meet ALL of the following requirements:*
* *Minimum 2 years of recent Real Estate Administrative experience in Ontario* * *Hands-on experience with WebForms, TransactionDesk, and REALM* * Strong understanding of the Ontario real estate transaction process from listing to closing * Excellent written and verbal English communication skills * Strong organizational and time management skills * Advanced computer skills, including Microsoft Word, Excel, Adobe Acrobat, and Outlook * Ability to work independently with minimal supervision * Professional, detail-oriented, and client-focused * Ability to prioritize multiple deadlines in a high-volume environment * Flexibility to occasionally work evenings or weekends when required
Preferred Qualifications
* Experience supporting a high-producing Realtor or Broker * Experience using CRM systems and digital transaction management software * Strong problem-solving skills and the ability to anticipate the Broker's needs
*Please note:* Only applicants with direct real estate administrative experience who meet the required qualifications will be contacted for an interview.
Job Types: Full-time, Permanent
Pay: $24.00-$28.00 per hour
Application question(s): * How many years of REALM experience do you have? * How many years of Webforms experience do you have? * Are you a licensed real estate agent? * Do you have access to your own vehicle?
Work Location: In person