About this role
Job summary
We are looking for experienced Administrators, to join NELFT bank, who are able to work flexibly on an as and when basis.
We are looking for temporary staff with previous experience of working in a busy office environment, excellent organisation, communication and administration skills ideally with previous experience working in a Senior Secretarial/Administrative role.
The successful candidate will provide a responsive and efficient administrative service to meet the needs of the team and will use their reason, intellect and judgement to work on their own initiative to deal with matters on behalf of their Manager. They will be an effective decision maker, who is able to prioritise own workload whilst responding to interruptions.
Please note that whilst hours are flexible on bank, admin shifts are usually required within office hours, Monday Friday. The majority of available roles require for staff to work in person in the office.
Main duties of the job
Duties outlined below include but are not limited to:
Provide a high quality confidential and comprehensive administrative service. Manage the diary and make decisions on behalf of the Manager in prioritising and re-arranging diary commitments. Open and sort incoming emails and other post in a timely manner, and where appropriate, personally prepare and send responses to correspondence. Utilise advanced level IT skills to create reports and presentations. Develop and maintain filing systems (electronic and paper) to ensure effective access to relevant information. Prioritise own workload on a day-to-day basis to ensure that deadlines are met. Act as a central point of contact for external and internal callers, making judgements regarding appropriate dissemination of key information. Oversee the facilitation and administration of meetings/panels, including the production of agendas and coordination of papers, ensuring that key documents are available within defined timescales. Propose and implement changes to working practices to reflect the needs of the Service.
About us NELFT NHS Foundation Trust provides mental health and community services for over 4.9 million people living in the London Boroughs of Waltham Forest, Redbridge, Barking and Dagenham, Havering, and across Essex.
We work to ensure our patients, their friends and family, feel confident that their health needs are well met. With an excellent reputation for research and development, our skilled health professionals are at the cutting edge of evidence-based innovation, opening up the possibilities for better ways of working and delivery of care.
Job description Job responsibilities
The full description of duties can be found in the attached job description.
For more information about working on the Temporary Staffing Bank please contact the Temporary Staffing Team on 0300 300 1530.
Person Specification
Qualifications Essential
NVQ level 2 or equivalent standard of literacy and numeracy
NVQ level 3 in relevant subject or equivalent level of proven experience
Shorthand qualification or equivalent experience for taking minutes, letters, etc
Experience Essential
Working in a busy office environment
Significant administrative experience
Experience/fully competent to work at Senior PA level.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name NELFT North East London Foundation Trust
Address Various/Trust Wide
London
London
IG3 8XJ
United Kingdom
Employer's website https://www.nelft.nhs.uk/ (Opens in a new tab)