About this role
Job summary
We are looking for experienced Medical Secretaries, to join NELFT bank, who are able to work flexibly on an as and when basis.
We are looking for temporary staff with previous experience of working in a busy office environment, excellent organisation, communication and administration skills with previous experience working as a Medical Secretary.
The successful candidate will have experience of using Rio, audio typing and will provide a responsive and efficient administrative service to meet the needs of the team. They will use their reason, intellect and judgement to work on their own initiative, and be an effective decision maker, who is able to prioritise own workload whilst responding to interruptions.
Please note that whilst hours are flexible on bank, admin shifts are usually required within office hours, Monday Friday. The majority of available roles require for staff to work in person in the office.
Main duties of the job
Duties outlined below include but are not limited to:
Manage the diary and make decisions on behalf of the Manager in prioritising and re-arranging diary commitments.Open and sort incoming emails and other post in a timely manner, and where appropriate, personally prepare and send responses to correspondence.Undertake word processing of all documents to a high standard, in an agreed Trust style and using an appropriate referencing system.Utilise advanced level IT skills to create reports and presentations. Prioritise own workload on a day-to-day basis to ensure that deadlines are met.Act as a central point of contact for external and internal callers, making judgements regarding appropriate dissemination of key information.Coordinate administrative arrangements relating to reporting requirements, to include the collation and presentation of documentation, preparing evidence and ensuring information is up to date.Oversee the facilitation and administration of meetings/panels, including the production of agendas and coordination of papers, ensuring that key documents are available within defined timescales.Propose and implement changes to working practices to reflect the needs of the Service.
About us NELFT NHS Foundation Trust provides mental health and community services for over 4.9 million people living in the London Boroughs of Waltham Forest, Redbridge, Barking and Dagenham, Havering, and across Essex.
We work to ensure our patients, their friends and family, feel confident that their health needs are well met. With an excellent reputation for research and development, our skilled health professionals are at the cutting edge of evidence-based innovation, opening up the possibilities for better ways of working and delivery of care.
Job description Job responsibilities
The full description of duties can be found in the attached job description.
For more information about working on the Temporary Staffing Bank please contact the Temporary Staffing Team on 0300 300 1530.
Person Specification
Qualifications Essential
NVQ level 2 or equivalent standard of literacy and numeracy
RSA Text and Word Processing Level 2
Experience Essential
Experience working as a medical secretary.
Experience audio typing
Desirable
Experience using Rio
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name NELFT North East London Foundation Trust
Address Church Road Health Centre
Harold Wood
London
RM3 0SH
United Kingdom
Employer's website https://www.nelft.nhs.uk/ (Opens in a new tab)