About this role
Why Work at Hockley Valley Resort?
Join a team where hospitality, teamwork, and creating exceptional guest experiences are at the heart of everything we do. At *Hockley Valley Resort & Adamo Estate Winery*, you?ll be part of a supportive and inclusive workplace that values your contributions, encourages personal growth, and provides opportunities to develop your career.
As a member of our team, you?ll enjoy an incredible range of employee benefits and perks, including:
- Complimentary golf and skiing privileges
- Access to beautiful outdoor trails, including our bike trails, with bikes available for employee use
- Discounts on dining, retail, and spa services
- Employee travel benefits through Resorts of Ontario and Attractions Ontario, offering savings on accommodations, attractions, and experiences throughout Ontario
- A beautiful four-season resort environment surrounded by nature
Be part of one of Ontario?s premier four-season resort destinations, where every team member plays an important role in creating memorable experiences for our guests. At Hockley Valley Resort, you?re not just joining a workplace?you?re becoming part of a community where teamwork, growth, and hospitality come together.
Position Summary
The Accounts Receivable position is responsible for managing the company's incoming payments, ensuring that accounts are properly billed, payments are collected in a timely manner, and any discrepancies are resolved. The role involves maintaining accurate financial records, performing account reconciliations, and supporting the accounting department with month-end procedures and reporting.
*Key
Responsibilities
* The duties and responsibilities of the Accounts Receivable role include, but are not limited to, the following:
1. *Invoice Preparation and Billing: *
- Prepare and issue accurate invoices to clients based on goods sold or services rendered.
- Ensure all invoices are properly documented and authorized before submission.
2. *Payment Collection and Tracking: *
- Monitor outstanding accounts to ensure timely collection of payments.
- Perform follow-up on overdue accounts and conduct collections as necessary.
- Conduct credit reference checks for new clients to assess creditworthiness.
3. *Daily Financial Operations: *
- Attend daily Banquet Event Order (BEO) meetings to ensure alignment with current billing needs.
- Track and manage advance deposits from clients.
- Maintain and update golf member accounts, including billing and payment tracking.
4. *Account Reconciliation and Analysis: *
- Review and analyze daily discounts, house accounts, and unsettled spa folios to identify discrepancies.
- Reconcile supplier and client statements to ensure all payments are properly recorded.
5. *Daily Revenue Reporting: *
- Input daily revenue figures for both Hockley Valley Resort and Adamo Estate Winery into the M3 accounting system.
- Review and monitor daily refund reporting to ensure accuracy and compliance with company policies.
6. *Cash Reconciliation: *
- Conduct daily cash reconciliations for both Hockley Valley Resort and Adamo Estate Winery.
7. *Month-End Procedures: *
- Participate in month-end inventory counts and compilation, which may include working on weekends and statutory holidays as required.
- Assist with month-end closing duties as directed by the Controller or Accounting Manager.
8. *Banking and Deposits: *
- Perform banking trips for deposits and postage when necessary.
9. *Communication and Reporting: *
- Keep the Accounting Manager and Controller informed of any revenue-related concerns.
- Provide regular updates on outstanding accounts and collections progress.
10. *General Administrative Duties: *
- Support internal and external audits by providing necessary documentation and reports.
- Maintain organized and accurate financial records in compliance with company policies and legal requirements.
- Perform any additional duties assigned by the General Ma