About this role
Administrator / Receptionist
Permanent, Full-Time£28,000Monday to Friday, 37.5 hours per weekOffice basedGenerous pension and holiday allowance Excellent opportunity for someone who thrives in a dynamic, fast-paced environment and enjoys a diverse and varied role. You’ll gain experience across different departments and be a key part of the day-to-day success of the business.
Job Description:
Administration
Maintain the staff attendance sheetOrganise shipments (TNT, UPS, etc.)Arrange travel bookings (flights, hotels, transport)Provide admin and accounts filing supportAssist the admin team as neededSend monthly training schedules to HR contacts using Excel Manage incoming/outgoing postDaily cleaning/maintenance of the coffee machineProcessing orders and sending acknowledgementsPassport and VISA applications, parking, taxis and calendar entries as part of international travel Office & Building Support
Liaise with maintenance providers (e.g security and plumbers etc)Conduct building inspections and report issuesPerform routine health & safety checksCoordinate and test fire alarms and drillsContribute to the company’s Business Continuity Planning team Reception
Greet and welcome guests professionally and warmlyEnsure reception and meeting areas are tidy and preparedManage incoming calls and route them to the correct team membersOrganise refreshments for guests and staffOrder and manage stationery suppliesAssist with diary management Person Specification:
A-Level or equivalent experience.Experience in a fast-paced, changeable environment.Confident with Microsoft Office (Excel, Word, PowerPoint).Highly organised and self-motivated.Previous experience in an administrative support role. The Ideal Candidate
Works well in a team and builds strong working relationshipsTakes initiative and manages their time effectivelyPays attention to detail and takes pride in their workBrings energy and a positive attitude to the workplaceHas a strong work ethic and uses good judgementEnjoys learning and trying new thingsHandles sensitive information with care and discretionCommunicates confidently and clearly If you're an organised, enthusiastic individual looking for a varied and people-focused role, we’d love to hear from you!
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
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Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.