About this role
The Challenge of the Proposal Specialist in a few words
The Proposal Specialist is seen as the Project Manager of each proposal as it entails expertise in coordination, financial aspects and great organizational skills.
Your contribution in the role of Proposal Specialist:
You manage multiple RFPs, RFIs, and RFQs simultaneously, setting clear priorities and ensuring all deadlines are metYou collaborate closely with customers and cross-functional teams (Sales, Finance, Project Management, Engineering, Legal) to deliver proposals that align with client expectations and internal standardsYou prepare high-quality proposal documents and coordinate all inputs required to define accurate effort and cost estimatesYou review contractual and legal terms in close partnership with the Legal teamYou ensure compliance with regulations related to governmental customers (e.g. pricing regulations, public tendering, export control, classification, and security requirements)You work with Procurement to gather and validate material costs and lead times when neededYou validate data accuracy and help shape pricing strategies with the Sales Manager, as well as cost structures with FinanceYou proactively communicate with internal stakeholders (including Sales Managers and Executives) when contractual deviations or requirement gaps ariseYou review and accept purchase orders, validating commercial and key legal conditions, and liaise with customers when adjustments are requiredYou organize and lead key meetings, including commercial business reviews, to secure executive alignment and approvalYou act as a key link between proposal activities, project launch teams, and billing processesYou ensure all activities and approvals are accurately tracked in Salesforce (CRM system)You review and approve proposals prepared by colleagues, ensuring consistency and qualityYou support Sales Managers with administrative and logistical tasks required to secure contracts (e.g. vendor forms, certificates), for both private and public sector clients The ideal candidate in a few words
You hold a Bachelor’s degree in Business Administration or a related fieldYou have experience in proposal development and cost analysis; experience with governmental customers is a plusYou are proficient in Microsoft Office (Word, Excel, PowerPoint); knowledge of Salesforce, public pricing regulations, and governmental procurement processes is an assetYou have affinity with industries such as electronics, telecommunications, aerospace, or automotiveYou are results-driven, with strong communication and relationship-building skills, and able to multitask and set priorities effectivelyYou possess strong analytical skills and a high level of attention to detailYou are fluent in German and English, both written and spoken What's in it for YOU
At Averna, you’ll join a growing and human-focused company where you have room to take initiative, work on cutting-edge technology, and be part of a truly international environment.
We offer:
A dynamic role with a real impact on projects and clientsA collaborative and supportive team that values knowledge-sharing and celebrates achievements together.A competitive salary package with attractive benefits, flexible hours, etc.) #LI-HybridOpportunities for learning and development, both locally and internationallyA professional, flexible working environment where your voice countsBe part of a company that puts ESG at the heart of its mission, for people, planet, and performance.
Averna is committed to employment equity and to encouraging diversity and inclusion. We are pleased to consider all qualified applicants for employment, regardless of race, color, religion, sexual orientation, gender, national origin, age, disability, veteran status, or any other legally protected status.