About this role
Job summary
Support on the arrangements of a range of activities, events and meetings for corporate governance, ensuring the highest standards of corporate activity is delivered and the reputation of the Trust promoted.
Manage programmes of work, working under own initiative, escalating issues when required. Such programmes to include Fit and Proper Persons Records, Policy Management Database, Board Visibility Programme and other programmes as defined by the Corporate Governance Business Manager
Deliver a high-level administration support service to the Corporate Governance Team and the Company Secretary including diary management, engagement activities, travel, and other activities.
Main duties of the job
Provide high-quality administrative support to the Corporate Governance Team and the Company Secretary in relation to all of the key corporate governance meetings such as Executive Management Group, Senior Leadership Team, Board Committees, Board of Directors, and Council of Governors as requested.
Maintain and update the annual schedule of meetings for the Executive Management Group, Senior Leadership Team, Board Committees, Board of Directors, and Council of Governors. supporting the Company Secretary who retains overall responsibility
Work with the Travel and Events team, in liaison with the Chair and Company Secretary to ensure venues are in place for all meetings of the Board of Directors and Council of Governors across the calendar of meetings and any ad hoc meetings required.
Maintain the Board personnel register, proactively ensuring that all relevant checks are undertaken at the appropriate time, including DBS checks.
Maintain the CoG, Board and Committee attendance records throughout the year, to inform the Trust's Annual Report and Accounts, and CoG and Committee annual reports.
Ensuring calendars are up to date and being the first point of contact for enquiries from the non-executive directors.
Maintain the repository of policies and strategies on the Trust Internet is correctly reflected.
Quality checking submitted policies for accessibility criteria and standard template use.
About us
Working for us is an experience like no other. We provide emergency and urgent care, 24 hours a day, 365 days a year, operating across the largest ambulance region in England of 10,000 square miles and responding to an average of 2,650 incidents every day.
We remain committed to ensuring that we provide the best possible care for all our patients, which is reflected in our new five-year strategy which has continually improving patient care at its very core.
At the heart of our beautiful and diverse region we employ over 6000 people and are supported by over 575 volunteers.
If you embody our values of one team, compassionate and innovative and are looking to make a real difference to peoples' lives, then we would love to hear from you.
Benefits
Competitive NHS salary A standard working week of 37.5 hours Holiday entitlements of 27 days per year, plus general and public holidays, rising to 29 days after 5 years and 33 days after 10 years Pay enhancements for out of hours, shift and overtime working Generous Pension Scheme Career and salary progression Car leasing scheme (this is subject to your pay not falling below the National Living Wage) Free parking across Trust sites Cycle-to-work and other salary sacrifice schemes (this is subject to your pay not falling below the National Living Wage) Staff networks Access to a wide range of discounts from various organisations across the UK
Job description Job responsibilities
For further information about this role please see the attached job description and person specification.
Person Specification
Education and qualifications Essential
5 GCSEs (Grade C or above) or equivalent including English and Mathematics.
Desirable
Educated to diploma level or equivalent relevant experience
Previous experience (Paid/ Unpaid relevant to job) Essential
Administration experience in a busy office environment. Experience of working with Board level senior leadership
Desirable
A good understanding of the NHS governance and compliance requirements.
Skills, knowledge, ability Essential
IT literate (inc. MS Forms, Word and Excel and Co-pilot) Good level of written and verbal communication skills.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name South Western Ambulance Service NHS Foundation Trust
Address trust hq
exeter
EX2 7HY
United Kingdom
Employer's website https://www.swast.nhs.uk (Opens in a new tab)