About this role
Job summary
This is a partnership role with OPDP, supporting the TLN administration and the individual will be vetted by HMPPS to access probation data systems. There will be travel to our central office in Cardiff to work with our OPDP project support managers and administration.
This includes; providing administrative support to the operational manager, business support manager, arranging meetings, coordinating information, preparation of agendas, minute taking, data entry, generation of daily work list for administration staff, regular routine audits and responsible for operating a buddy line for advisor staff.
The post holder is required to communicate and liaise with staff and members of partner organisations, produce work to deadlines whilst ensuring compliance with Health Board policies. This is a key supporting role in the effective running of the team, which includes the management of resources as part of the core duties. The duties and responsibilities listed below are not intended to be exhaustive, but are set out to indicate the main areas of activity currently expected. The post holder will, therefore, be expected to adopt a flexible approach when the needs of the service require.
Maintain staff and Service User information and records to a high standard supporting the Lead Transitional/Liaison MH Practitioner in all personnel issues.
Main duties of the job
Travel to Cardiff Central Office to support OPDP management and administration. Communicate and liaise with staff and members of partner organisations. This is a key supporting role in the effective running of the team, which includes the management of resources as part of the core duties. Adopt a flexible approach when the needs of the service require. Provide support to business and project processes. Produce work to deadlines whilst ensuring compliance with health board policies Provide support to staff within the team/office Provision of records and extracts (manual and electronic) for completion of audits. Provide a diary management service with the ability to resolve conflicting diary appointments and schedules. Make judgements involving straightforward job-related facts or situations, such as choosing and booking appropriate venues/rooms based on requirements and in line with agreed policies and procedures, resolving conflicting diary appointments and schedules.
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Job description Job responsibilities
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications & Knowledge Essential
Educated to Vocational Level 3 in a relevant subject or able to demonstrate the equivalent level of knowledge, skills and experience Good knowledge of MS Office Suite Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational Thorough understanding of office procedures
Desirable
ECDL
Experiance Essential
Demonstrate experience in an administrative role requiring the accurate identification and extraction of records Experience of communicating with all levels of professional staff and the public Experience of dealing with confidentiality, sensitive data, appropriate maintenance and storage of records Experience of transcribing and minute taking Working experience of Microsoft Office Suite
Desirable
Administering finance systems, e.g. requisitions, budget monitoring Working in an NHS environment
Aptitude and Abilities Essential
Adhere to and can demonstrate SBU Values & Behaviours Working knowledge of filing/data systems including record management Ability to work on own initiative and manage own workload Able to manage diaries Advanced keyboard skills Good written and verbal communication skills Good organisational skills Problem solving and fact finding Ability to work within a team and to take direction from senior team members
Desirable
Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Other Essential Criteria Essential
Ability to travel within geographical area Able to work hours flexibly Satisfactory Standard/Enhanced DBS clearance including an Adults and Childrens Barred List check
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Swansea Bay University Health Board
Address Taith Newydd, Glanrhyd Hospital
Tondu Road
Bridgend
CF31 4LN
United Kingdom
Employer's website https://sbuhb.nhs.wales/ (Opens in a new tab)