About this role
Job summary
The post holder will provide administrative/reception service support to facilitate the patient pathway. The post holder will work within the Ophthalmology department reception based at Doncaster Royal Infirmary to provide receptionist cover and a booking service, and undertaking a range of general admin tasks as and when required.
The post holder will build and maintain close working relationships across the clinical administrative teams, using Standard Operating Procedures (SOP's) to ensure functions of the role are carried out correctly and within given timescales.
The post holder will ensure accurate data recording using the Patient Administration System (PAS) to book outpatient events in accordance with clinical instruction and national/local waiting time target dates.
The post holder may be expected to work on a rota basis to ensure appropriate service cover at all times; this may include cross site working and within our other reception areas
Main duties of the job
Provide a professional reception role to all patients arriving for outpatient appointments, ensuring demographics are checked and collating any missing data. Providing a professional and courteous service at all time.
Provide an outpatient booking service, using agreed processes to ensure effective use of clinic capacity in accordance with national/local/clinically instructed waiting times
Liaise as appropriate with clinicians and clinical administration teams to ensure correct recording of patient pathways
Allow early opportunity to escalate capacity issues in accordance with SOP
Ensure appropriate administrative actions for activity outcomes in line with clinical instructions and SOPs; this includes accurate recording of Referral to Treatment (RTT) codes and system discharges
Provide a professional, sensitive and courteous service for appointment and pathway enquiries, acting in line with policy and associated SOPs
To schedule appointments in line with clinical instructions and SOPs, liaising with other members of clinical administration teams such as clinical areas and the booking team where appropriate.
Arrange patient transport and interpreters for outpatient appointments where appropriate.
Respond to appointment queries in a timely manner in line with local agreed methods.
About us
DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.
At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.
As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.
We offer a range of benefits to support our people including:o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.
Job description Job responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK
Please note that from 9th April2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Person Specification
Qualifications & Training Essential
Minimum of 3 GCSE's including English and Maths at Grade C or above or equivalent qualification OCR/RSA/NVQ Level II or completion of a Business and Administrative Level II Apprenticeship or demonstrable equivalent qualification and experience in keyboard skills and typing
Desirable
ECDL or equivalent qualification
Knowledge & Experience Essential
Previous experience working in a clinical / administrative role Demonstrable working knowledge of Microsoft packages including Word Commitment to acquire & apply knowledge of RTT National and local waiting times rules
Desirable
Previous hospital or NHS experience working in a clerical/administrative role Knowledge of medical terminology
Personal Attributes & Skills Essential
The ability to integrate and work alongside a well-established team The ability to deal effectively and compassionately with a wide and diverse range of situations and people Confident and self-motivated and able to work on own initiative Able to prioritize workload and meet deadlines
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Doncaster & Bassetlaw Teaching Hospitals NHS FT
Address Doncaster Royal Infirmary
Armthorpe Road
Doncaster
DN2 5LT
United Kingdom
Employer's website https://www.dbth.nhs.uk/ (Opens in a new tab)