About this role
Job summary
An interesting and unique opportunity has arisen for either an individual seeking career development within the Trust, or for an individual withsuitable demonstrable skills.
The position of Administrative MDT Coordinator within the Cardiology team has become vacant, and we are seeking a candidate with excellent typing, communication and organisational skills, ideally with a good knowledge of the Trust's Electronic Patient record.
The ideal candidate will have the ability to demonstrate attention to detail and accuracy in their work; possess personal attributes of empathy,compassion and respect; be able to demonstrate resilience and have an ability to work with personnel at all levels across the Trust.
The hours are 18.75 hours per week with no weekend working.
Main duties of the job
Coordinate and support Cardiology MDT meetings, including scheduling, preparation, room bookings and virtual set-up. Accurately document MDT discussions, attendance, clinical decisions and agreed outcomes. Maintain and update MDT patient records, ensuring information is complete and accurate. Prepare and distribute MDT outcome reports to consultants, GPs and relevant stakeholders in a timely manner. Manage MDT patient lists, including adding, updating and removing patients in line with clinical requests. Liaise with consultants, clinical teams and tertiary centres to ensure all relevant patient information is available ahead of meetings. Organise and circulate meeting links, agendas and documentation via Microsoft Teams and Outlook. Act as a key point of contact for MDT coordination queries, ensuring professional communication with stakeholders. Ensure records and documentation are managed in line with Trust policies, confidentiality and information governance requirements. Support accurate data collection and contribute to service improvement, audit activity and MDT process efficiency. Work independently to prioritise workload and meet deadlines within a busy service. Provide general administrative support to the wider team when required.
About us
To find out more about working for our Trust, please visit:
https://yorkhospitals.pagetiger.com/hdjgxd
Our benefits
We offer a range of benefits to support our staff including:
Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
27 days holiday rising to 33 days (depending on NHS Trust service)
A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
A variety of different types of paid and unpaid leave covering emergency and planned leave
Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
NHS Car Lease scheme and Cycle to Work scheme
An extensive range of learning and development opportunities
Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Job description Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: [email protected].
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Person Specification
Education, Qualifications and Training Essential
Educated to GCSE standard Relevant administration qualifications ie RSA, NVQ, ECDL Evidence of continuing professional development
Desirable
Degree AMSPAR Diploma
Experience & Knowledge Essential
Minimum of two years secretarial/administrative experience Have experience in producing and working with computer-based systems to track and record outcomes and information Good awareness of delivering high quality information
Desirable
Relevant experience working in the NHS in a clinical setting or handling data Knowledge and experience of hospital systems Have knowledge of patient administrative systems, including patient record and results Knowledge of Audit procedures
Skills & Attributes Essential
Advanced keyboard skills - proficient in use of Microsoft Office packages Ability to prepare documents and spreadsheets using a computerised system Good verbal and written communication skills including excellent telephone manner An ability to anticipate and resolve problems before they arise Effective organisational skills Ability to learn about clinical systems Able to use initiative and judgement in dealing with day to day issues and queries Able to understand and clarify detailed instructions.
Aptitude & Personal Qualities Essential
Used to working in a busy environment and dealing with conflicting demands Professional calm and efficient manner Conscientious and hardworking Ability to deal with sensitive information in a tactful manner. Treating others with compassion, empathy and respect Ability to network with internal/external colleagues
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name York and Scarborough Teaching Hospitals NHS Foundation Trust
Address York Hospital
Wigginton Road
York
YO31 8HE
United Kingdom
Employer's website https://www.yorkhospitals.nhs.uk (Opens in a new tab)