About this role
Job summary
The Purpose of this role is to provide operational support for the care of children with Diabetes/Endocrine disease from diagnosis until transferring to adult care.
As the paediatric diabetes team coordinator, the post holder will provide vital administrative support through planning and coordinating all the relevant programs and ensuring the processes run smoothly and competently. This crucial position within the team requires excellent communication and administration skills, along with the ability to multitask and liaise efficiently and effectively with the multidisciplinary team and stakeholders. The post holder should have relevant administrative skills, knowledge and experience in data analytics and finance management systems.
The post holder's will have a key responsibilities in coordinating data input to support the paediatric diabetes MDT to meet the requirements of the National Paediatric Diabetes (NPDA) and Best Practice Tariff (BPT); managing the finance systems for the procurement of diabetes technologies for patients in the service in collaboration with the MDT.
Main duties of the job
To act as a senior point of contact to ensure all enquiries are effectively managed, and successfully resolved within a prompt timescale, ensuring all relevant personnel informed as necessary, and an appropriate record is maintained.
The post holder will liaise closely with senior clinical and non-clinical staff to assess the information and reporting requirements for the diabetes service both regionally and nationally. This specialist role demands communication with key stakeholders including informatics, and finance to provide complex data and satisfy the data/information needs of the Trust. Act as first-line support for all technology suppliers, finance and IT to resolve discrepancies and issues after processing the information collated and achieving a resolution.
About us
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':
Being a clinically led organisation Quality and safety at the heart of our Trust A positive patient experience every time A great place to work Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Job description Job responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
CERTIFICATE OF SPONSORSHIP
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
Disclosure and Barring Service:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £21.50 + Administration cost of £6.50 = £28.00 Deducted from salary over a 4 month period or a one-off payment.
Enhanced Check: £49.50 + administration cost of £6.50 = £56.00 Deducted from salary over a 4 month period or a one-off payment.
NCIC can offer successful future employees the following benefits:
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date
Person Specification
Skills Essential
oAbility to deal with information sensitively and confidentially. oGood verbal/written communication to liaise with parents/carers and the multi-disciplinary team. oProblem solving and ability to multi task. oWell-developed interpersonal skills oAbility to work without supervision oFlexible to meet the needs of the service oAbility to prioritise work unsupervised and under pressure and meet tight deadlines in a professional manner. oAbility to deliver high quality service and maintain a high standard of work. oExcellent time management skills. oWillingness to adapt to changes in practices and new working practices. oProblem solving and ability to multi task.
Desirable
oWillingness and ability to learn new advanced IT skills
Experience Essential
oPrevious secretarial experience- accuracy and attention to detail oAbility to work independently and as part of a team oKnowledge of budgets/invoicing and monitoring expenditure oAbility to take minutes in meetings/ organising meetings/events oUnderstanding of financial and physical resources. Experience of data management and preparation for audits/reports oDiary management. oWorking knowledge of Microsoft Office packages ie Outlook, Word, Excel and Power Point
Desirable
oPrevious NHS experience/ Knowledge of NHS guidelines and current issues relating to the NHS oExperience working with Oracle/ NHS supply chain NEP ordering system oKnowledge of the Diabetes Best Practise tariff criteria (BPT) Knowledge of medical terminology Knowledge of audit processes oExperience of designing and maintaining databases
Qualifications Essential
oEducated to GCSE grade C or above standard equivalent in Maths and English. oGood level of IT literacy, ability to use Microsoft packages, in particular excel spreadsheets / Word Processing oLevel 3 Business administration/accounting or relevant experience. oExcellent Communication Skills
Desirable
oNVQ3 Qualification oCLAIT (Computer literacy and information technology) or equivalent oLevel 1 Leadership qualification or equivalent
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name North Cumbria Integrated Care NHS Foundation Trust
Address CIC/ WCH
West Cumberland Hospital
Whitehaven
CA28 8JG
United Kingdom
Employer's website https://www.ncic.nhs.uk/ (Opens in a new tab)