About this role
Job summary
The post is a job share amounting to 15 hours per week preferably worked Thursday and Friday
We are looking for an enthusiastic, motivated and experienced secretary/team administrator to work in a busy Integrated Autism Service
The post holder will be the first point of contact for the service. The post holder mustpossessexcellent interpersonal skills and resources to respond appropriately to enquiries to the service from individuals, parents/carersand other professionals.
The post holder will provide a high quality,comprehensive secretarial and administrative support to the Integrated Autism Service meeting the requirements of both the health and social care workforce within the service.
This post is a fixed term/secondment for 9 months until 31st of March 2027 due to funding. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
Main duties of the job
This post covers a range of administrative tasks to maintain a prompt and accurate patient records. You will be working with Clinicians, support staff and fellow Team administrator
You will have excellent keyboard and be proficient in the use of Microsoft packages, including Word, Excel and Outlook. You will be required to use the patient recording systems WCCIS, to organise clinics (booking of rooms etc) and book patients into clinics.
The ability to prioritise your work and be highly organised is paramount to this post as is excellent interpersonal communication skills, which includes a friendly telephone manner, whilst also providing a professional, sensitive manner and maintaining confidentiality at all times.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Job description Job responsibilities
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Person Specification
Qualifications and Knowledge Essential
Keyboard skills to RSA III or equivalent secretarial experience Maths and English GCSE Computer literate with good understanding of software programmes Basic knowledge of medical terminology Knowledge of secretarial and administrative procedures and systems
Desirable
Knowledge of using CWS WelshPAS trained
Experience Essential
Experience of working in an administration or secretarial post
Desirable
Management of Waiting Lists
Aptitude and Abilities Essential
Possess excellent communication/telephone skills Ability to work with staff at all levels
Desirable
Time management skills Attention to detail
Other Essential
Ability to be independently mobile to meet the requirements of the service Ability to work on his/her own initiative in an often pressured and fast moving environment
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Aneurin Bevan University Health Board
Address Torfaen Business Centre
Panteg Way
Pontypool
NP4 0LS
United Kingdom
Employer's website https://abuhb.nhs.wales/ (Opens in a new tab)