Admin Receptionist @ Elysium Healthcare

Job summary

Start a career where you are valued and supported in everything you do by joining the team at Lakefield Neurological Centre in Chigwell as an Administrator and Receptionist. This two-in-one role will see you supporting the service's administration needs, including the recruitment process, organising training and managing leaving requests. You will liaise with new staff members as you manage and verify their compliance documents, including DBS checks, identification, references and Right-To-Work. You will undertake your administration duties as you cover reception, for which you will be a friendly face with a welcoming personality as you greet staff, visitors and service users, monitor and maintain security checks and manage and allocate keys and security ID badges to staff and visitors. Your receptionist duties will see you be responsible for managing the management diary, ordering stationery, refreshments and toiletry supplies, and will ensure the reception rota is appropriately staffed. Working alongside sen

Main duties of the job

The role of Admin Receptionist at Elysium Healthcare involves supporting administration needs at Lakefield Neurological Centre. Responsibilities include managing the recruitment process, organising training, managing leaving requests, and verifying compliance documents like DBS checks. Reception duties involve greeting staff, visitors, and service users, monitoring security, managing keys and ID badges, and ensuring the reception rota is staffed. Further responsibilities include managing the management diary, ordering supplies, and working with senior staff on payroll and reviewing costs. The role offers continuous training and access to benefits for wellbeing and growth, as Elysium believes in delivering great healthcare through well-supported staff.

About us

Elysium Healthcare, part of Ramsay Health Care, is an extensive network delivering care across England and Wales. The organisation has over 8,000 employees and more than 80 services focusing on mental health, neurological conditions, and learning disabilities and autism, among others. Elysium aims to provide opportunities for growth and progression, supporting employees in achieving their career goals. As a Disability Confident employer committed to inclusivity, Elysium ensures all staff understand their responsibility towards safeguarding service users. Candidates must undergo a DBS disclosure as part of the safer recruitment process, ensuring the welfare and safety of individuals receiving care.

Job description

Job responsibilities

Working alongside senior staff members, you will manage staff absences and will be responsible for staff payroll, reviewing weekly and monthly costs.

At Elysium, we want the best for you. That’s why you will have continuous access to a range of training courses to enable you to reach your career goals. After all, a better you means better care. That’s what delivering great healthcare should feel like

As an Administrator/ Receptionist you will be:

• Managing staff payroll and checking weekly and monthly cost report
• Liaising with head office/payroll, ensuring any relevant documents are sent.
• Create and update HR paper file.
• Ensuring compliance with all HR policies & procedures and liaising with all disciplines, especially Operational HR and Head Office staff, regularly on the delivery of HR practices and processes.
• Scanning of GP referral letters/clinical notes
• Care notes input

To be successful in this role, you will:

• Secretarial and/or HR Administration experience
• ECDL, RSA II, Typing/Word Processing or equivalent
• 4 GCSE’s at grade C or above (including English and Mathematics) or equivalent
• Experience of minute taking and strong skills in MS Word, Excel, PowerPoint, and Outlook.
• Knowledge of working with systems to support HR and Finance Departments.
• Awareness and knowledge in following confidentiality and security

Where you will be working

Lakefield’s Neurological Centre, Lambourne Road, Chigwell, IG7 6HH

Lakefields Neurological Centre will be a 22-bed service that delivers specialist 24-hour nursing and therapy services for people with complex long-term neurological conditions who require ongoing support and assistance to maximise their functional ability and improve their quality of life. The Centre specialises in neuro-rehabilitation, tracheostomy and ventilator care. Bedrooms are adapted to individual requirements, fitted with high dependency equipment including ceiling track hoists, wall mounted suction and oxygen equipment. There are also well-equipped therapy facilities, spacious lounge areas and wheelchair access to beautiful gardens.

What You’ll Get

At Elysium Healthcare, we believe in taking care of the people who care for others, you’ll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and future:

• Annual base salary of £25,564.50
• The equivalent of 33 days annual leave (including bank holidays) – plus your birthday off and the option to buy additional annual leave, in our annual selection window.
• Career development and training to help you achieve your professional goals
• Access to our Rewards & Benefits platform Ely-Vate; Your one-stop destination for everyday savings, exclusive benefits, and wellbeing hub!
• Wellbeing support and activities to help you maintain a healthy work-life balance
• Access to Blue Light Card, which provides a range of exclusive offers and discounts
• Life Assurance, for added peace of mind
• Stream – instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support.
• 24/7 GP service and second medical opinion, to ensure you are the best you can be
• Enhanced Maternity Package, so you can truly enjoy this special time
• Pension contribution, to help secure your future
• Free meals and onsite parking

About your next employer

Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 80 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure

Person Specification

Qualifications

Essential

• Secretarial and/or HR Administration experience; ECDL, RSA II, Typing/Word Processing or equivalent; 4 GCSEs at grade C or above (including English and Mathematics) or equivalent; Experience of minute taking and strong skills in MS Word, Excel, PowerPoint, and Outlook; Knowledge of working with systems to support HR and Finance Departments; Awareness and knowledge in following confidentiality and security.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Elysium Healthcare

Address

Elysium Healthcare

Chigwell

IG7 6HH

United Kingdom

Employer's website

https://www.elysiumhealthcare.co.uk/ (Opens in a new tab)