About this role
- Summary The Department of Pediatrics and Texas Children's Cancer Center is seeking a highly motivated Coordinator, Business Operations to provide comprehensive day-to-day administrative and operational support for assigned Faculty members, office suites, and Sections within the Center.
- The position requires exceptional written and verbal communication skills, strong organizational abilities, and the capacity to work effectively both independently and as part of a collaborative team.
- This coordinator role will support our physician scientist teams within Oncology and Hematology service lines.
- Job Duties Manages calendars for assigned Faculty, including coordinating meeting requests and finding appropriate conference rooms.
- Coordinates large and recurring meetings, including catering and technical set up needs.
- Coordinates CME-accredited conferences.
- Drafts and edits correspondence and written materials, including but not limited to meeting minutes, CVs, presentations, letters, etc.
- Provides full-cycle procurement support for assigned Faculty and office suites, including general office supply/coffee orders and lab supply orders.
- Follows requisitions/POs through the full cycle including invoicing, contracts management, and troubleshooting and managing issues.
- Coordinates domestic and international travel, including pre-trip approvals, airfare and hotel arrangements, and post-travel reimbursement processing.
- Assists in timekeeping for lab staff and students.
- Completes forms and paperwork on behalf of assigned Faculty including but not limited to Research Observer packets, contingent worker account requests, space requests, etc.
- Coordinates service calls for shared office/lab equipment.
- Assists in space tracking for assigned office suites.
- Submits and coordinate full-cycle RFS (request for service) requests.
- Coordinates large Section/Division events.
- Assist peers with assigned events.
- Provides coverage for peers as needed.
- Participates in training incoming Coordinators and cross-training current Coordinators.
- Manages mail distribution for assigned office suites.
- Maintains office supply inventory for assigned office suites.
- Participates in SOP development.
- Manages shared team calendars and distribution groups (e.g. conference rooms, shared equipment, Sections/Team distribution groups and listservs, etc.).
- Performs other job-related duties as assigned.
Minimum Qualifications
- High School diploma or GED.
- Two years of relevant experience.
Preferred Qualifications
- Experience working in an academic medical center.
- Experience with Microsoft Office Suite (e.g. Outlook, Word, PowerPoint, Excel, etc.).
- Work Authorization Requirement: This position is not eligible for visa sponsorship.
- Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.
- Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.