About this role
FII USA, Inc., a Foxconn Technology Group Company, is seeking a Document Control Specialist to administer controlled-document and records-management processes and maintain accurate revision control, approval workflows, and audit-ready records.
- Once a part of the team, you will be responsible for a wide variety of tasks within the Training and Development Department in a manufacturing environment and have the opportunity to display critical thinking skills to expand your career in Smart Manufacturing.
- The Document Control Specialist will coordinate document creation, approval, release, retention, and obsolete-document controls while supporting users across manufacturing and support departments and assist the Training and Development Department as needed.
- Administer Agile or the designated system, maintaining document numbers, categories, metadata, naming conventions, templates, repositories, revisions, owners, status, approvals, and effective dates under approved standards.
- Review new and revised document packages for complete forms, change descriptions, source files, affected items, reviewers, approvers, training impacts, and implementation details.
- Check templates, formatting, required fields, revisions, references, and legibility before routing.
- Configure and monitor approval workflows, follow up with authors and reviewers, and release documents only after required approvals; maintain all mandated controls.
- Process Engineering Change Orders, temporary instructions, forms, records, and other controlled changes per procedure.
- Preserve revision and approval history, effective dates, superseded status, related links, implementation records, and retention requirements.
- Coordinate controlled distribution, point-of-use access, and obsolete-copy removal, archival, or replacement.
- Give Compliance Coordinators current references and instructions for floor checks and retrieval; resolve reported discrepancies while retaining document-release control.
- Coordinate periodic reviews, notifications, responses, ownership updates, and overdue escalation.
- Monitor backlog, routing age, approvals, reviews, obsolete-document activity, system issues, and program metrics.
- Maintain control procedures, templates, work instructions, job aids, user guidance, and system standards.
- Support authorized Engineering, Quality, Operations, Training, EHS, Maintenance, IT, and other users with retrieval, routing, status, and access; train authors, reviewers, approvers, and users.
- Provide complete, current, traceable document and approval records for internal, customer, certification, and regulatory audits.
- Improve repositories, migrations, taxonomy, access controls, and data quality through cleanup and improvement projects.
- Protect confidential, customer-controlled, export-controlled, and restricted information under applicable access and retention requirements.
- Other duties as assigned.