About this role
(Using a computer is suggested to complete application. Phones are not always compatible.)
POSITION PROPERTIES
Position Title: Summer School Office Personnel (Part-Time)
Schedule / Grade: Support Staff/Grade 27
Job Code
FLSA: Non-Exempt
Calendar: N/A
Benefits
Not Eligible (Retirees not Eligible)
Contract Type: Temporary
Bargaining Unit: None
Revised Date: 11/06/26
PURPOSE
The secretary's primary function is to implement administrative policy in an efficient manner utilizing effective communication skills while working with a variety of school clientele and district patrons to facilitate summer school programming.
ESSENTIAL RESPONSIBILITIES AND DUTIES
- Develop understanding of scope of summer learning opportunities offered by district.
- Respond to telephone and e-mail communications, relay messages as requested.
- Enter purchase orders for supplies and materials.
- Enter and check all student enrollment data the Student Information System and seek clarification of data if needed.
- Prepare materials such as enrollment information, flyers, and weekly parent reports for distribution to schools/classrooms.
- Assist in preparation of electronic enrollment reports for distribution to regular year and summer administrators and teachers.
- Prepares mailings for recruitment, enrollment confirmation and transportation information.
- Provide information, materials, and supplies to summer school faculty and students.
- Provide clerical and other assistance to operational managers.
- Prepare summer curriculum documents
- Prepare written communications and reports for summer school.
- Other responsibilities as assigned.
Perform other duties as necessary to support the mission and vision of Columbia Public School District.
DISTRICT EXPECTATIONS
All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit http://www.cpsk12.org.
REPORTING RELATIONSHIPS
Reports To: Summer School Operations Specialist
Supervises: None
QUALIFICATIONS
Minimum: High school graduate.
Preferred: Clerical experience desired.
Ideal: Ability to work with people is required. Effective communication skills in person,
by telephone and via email required. Excellent organizational skills. Ability to discern potential problems that require administrative input. Computer skills with knowledge of Infinite Campus and Business Plus systems desirable. Excellent typing and English usage skills; knowledge of office equipment. Ability to multitask.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
ADA REQUIREMENTS
Language: Read and interpret documents such as instructions and procedure manuals; Write simple reports and correspondence; Speak with colleagues, athletic staff, administration, and students.
Computation: Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing
Reasoning: Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables.
Technology: Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software.
Other Skills and Abilities: Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills; Safeguard confidential information.
Physical Demands: While performing the duties of this position an employee is regularly required to sit, talk, and hear; The employee is frequently required to move about and use fingers and controls; The employee is occasionally required to reach, bend, and lift and carry up to ten pounds; Close vision ability to look at a computer screen for long periods of time is required.
Attendance: Consistent and regular attendance is an essential function of this position.
Conditions and Environment: The work environment is consistent with a typical office environment; at times, many staff members may be present and speaking simultaneously.
Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions.
Equal Opportunity Employer