About this role
(Using a computer is suggested to complete application. Phones are not always compatible).
POSITION PROPERTIES
Position Title: Summer School Operations Specialist – Enrollment, Scheduling & Attendance (Part-Time)
Schedule / Grade: Salaried Support/Grade 5
Job Code
FLSA: Exempt
Calendar: N/A
Benefits
Not Eligible (Retirees not Eligible)
Contract Type: Temporary
Bargaining Unit: None
Revised Date: 11/06/26
Summer School Operations Specialist - Enrollment, Scheduling and Attendance K-12
Purpose
Responsible for enrolling students in summer school and providing confirmation information for parents. Responsible for management of enrolling students who request enrollment after the established deadline. Create schedules for students in collaboration with specialized district personnel and summer administrators. Responsible for monitoring enrollment and collaborating with summer school coordinator on enrollment, hiring changes needed at buildings and communication with school personnel and families.
Essential Responsibilities
- Meet as needed from August through February with district personnel to address planning details and operational issues.
- Confirm and complete details of all CPS summer programming including ESY, music, Adventure Club, Summer Enrichment, etc., for distribution to district personnel and patrons.
- Provide district web-masters with informational materials regarding summer programming.
- Establish and maintain summer school office in district from March 1 through the end of summer school, as needed.
- Collaborate with schools to distribute enrollment information to all Columbia schools as well as private and parochial schools serving CPS students.
- Provide information about the summer enrollment process including timeline and programming to school personnel.
- Update summer high school registration guide and share with middle school and high school counselors.
- Work with AID on high school summer course numbers
- Monitor enrollment and communicate with summer coordinator on K-8 and high school planners in regard to FTE.
- Assist in preparation of electronic enrollment reports for distribution to regular year and summer administrators and teachers.
- Work with AID on entering K-8 summer teachers in Infinite Campus and running rosters.
- Work with AID on running high school rosters.
- Ensure accuracy of SS student attendance reporting.
- Prepare materials such as enrollment information flyers, and regular parent reports for distribution to schools/classrooms.
Perform other duties as necessary to support the mission and vision of Columbia Public School District.
DISTRICT EXPECTATIONS
All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit http://www.cpsk12.org.
REPORTING RELATIONSHIPS
Reports To: Chief Schools Officer
Supervises: Summer School Clerical Staff
QUALIFICATIONS
Minimum: Bachelor's Degree, 5-10 years of experience
Preferred: Administration Certificate Preferred
Ideal: Administrative experience, ability to work collaboratively with others, strong organizational skills, detail-oriented, computer skills
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
ADA REQUIREMENTS
Language: Read and interpret documents such as instructions and procedure manuals; Write simple reports and correspondence; Speak in a clear and concise manner with colleagues, athletic staff, administration, parents and students
Reasoning: Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables. Manage multiple tasks simultaneously. Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing.
Technology: Demonstrate strong computer skills including word processing, and working with spreadsheets and databases; understand and submit online reports; Learn new systems and software.
Other Skills: Demonstrate interpersonal skills and ability to work closely with a variety of staff members; Safeguard confidential information. Be a self-starter and work independently.
Physical Demands: While performing the duties of this position, an employee is regularly required to move about, talk, and hear; Close vision ability to look at a computer screen for long periods of time is required.
Attendance: Consistent and regular attendance is an essential function of this position.
Conditions and Environment: The work environment is consistent with a typical office environment; at times, many staff members may be present and speaking simultaneously.
Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions.
Equal Opportunity Employer