About this role
Hybrid (2 days per week onsite) / Onsite, Park End Street, Oxford
Contract: 12 Months- Full time preferred-(36.5 hours), part time considered (60% FTE or more)
The Role
We are seeking a motivated and approachable individual to join the Research Administrator at Saïd Business School, University of Oxford. The postholder will provide essential administrative support to the School’s research community, with a particular focus on post-award research administration and research ethics. Working closely with academics, researchers and professional services colleagues, the role will support research funding processes, project monitoring, ethics applications and research-related activities. This is an excellent opportunity to contribute to a collaborative and supportive environment that enables research excellence across the School.
Key Responsibilities
- Research Grant Administration: Provide post-award administrative support, including monitoring project expenditure, tracking progress, preparing reports and supporting compliance with funder requirements.
- Research Ethics Coordination: Coordinate research ethics applications, liaise with the Departmental Research Ethics Committee and support academics, researchers and students throughout the approval process.
- Funding and Project Support: Administer internal research funding schemes and awards, support research contract renewals and extensions, and assist academics in identifying suitable research assistants.
- Reporting and Information Management: Maintain accurate research records, prepare reports on funding and ethics activities, manage shared inboxes and update internal and external research-related web pages.
- Research Engagement and Events: Support the organisation of research workshops, induction sessions and training activities, communicate funding opportunities and contribute to research evaluations and wider Research Office initiatives.
About You
The successful candidate will be a highly organised, proactive and detail-oriented individual with experience in research administration, project coordination or administrative support within a university or similarly busy professional environment. You will have excellent communication and interpersonal skills, strong numerical and IT capabilities, and the ability to manage competing priorities while meeting deadlines. You will be confident working independently and collaboratively, building positive relationships with academic and professional services colleagues at all levels.
An understanding of research ethics, funding processes and research integrity will be important, alongside a willingness to learn new systems and processes. Above all, you will bring a flexible, approachable and solutions-focused attitude, with a genuine interest in supporting academic research and contributing to the School’s research excellence.
Further information on this role can be found in the job description.
You must have the Right to Work within the UK as this position may not amount to enough points under the points-based immigration system in the UK. For more information please visit: https://www.ox.ac.uk/about/jobs/explore-our-careers/applications-process/pre-employment-screening.
At Saïd Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity and nurture inclusion across everything we do.
We offer very generous benefits, some of which are:
- Generous holiday allowance of 38 days including bank holidays
- Hybrid working
- Membership of the Oxford staff pension scheme
- Discounted bus travel
- Subsidised onsite catering
- Cycle loan scheme
- Plus, many other University benefits
All applications must include a CV, Supporting Statement/Cover Letter and Current Salary.
Further guidance and support, please visit https://www.ox.ac.uk/about/jobs/explore-our-careers/applications-process/how-to-apply
The closing date for applications is Wednesday, 25-Nov-2026 at 12.00 noon. Please note, this vacancy may close earlier than advertised if we receive a high number of suitable applications.