About this role
Job summary
The postholder is a core member of a place team within NHS Greater Manchester, responsible for providing specialist secretarial, high-quality administrative, and project support to Programme Managers, Transformation Leads, or Senior Managers.
This critical role ensures the smooth running of complex business and governance functions, requiring the postholder to operate with a degree of autonomy and sound judgement in managing their own workload, coordinating strategic activities, maintaining confidential information, and supporting the successful delivery of strategic objectives across the Integrated Care System.
Main duties of the job
Provide comprehensive and confidential Personal Assistant (PA) services,
o Support the delivery of projects, transformation initiatives, or service workstreams by coordinating team activity, preparing status updates, tracking milestones, monitoring progress on actions, and assisting with successful implementation.
o Manage and prioritise electronic diaries, including arranging and changing appointments, coordinating diaries across multiple parties, balancing conflicting demands, and ensuring the senior manager is appropriately prepared.
o Support and attend statutory and operational business meetings that may be public meetings (e.g. Provider Collaborative Board, Locality Board, Committee level meetings) by preparing agendas, collating sensitive papers, taking formal minutes, and managing follow-up action logs.
o Draft simple reports, routine correspondence, and presentations using the full Microsoft Office suite
o Co-ordinate and organise the logistical arrangements for engagement events, consultation activities, workshops, seminars, and training sessions, including venue management, catering, and equipment.
o Work collaboratively with colleagues, ensuring administrative continuity and providing necessary cross-cover for other business support staff.
About us
NHS Greater Manchester (NHS GM) is the Integrated Care Board for Greater Manchester and is responsible for making decisions about health services across Greater Manchester and in the ten boroughs and cities.
The creation of NHS Greater Manchester, and our new statutoryGreater Manchester Integrated Care Partnership (Greater Manchester ICP)on 1st July 2022 gives health and care partners the opportunity to accelerate the journey to improve our population's health and wellbeing we have been on for the last five years and so play our part in delivering the city region's vision.
This involves working closely with all partners and communities who can contribute to improving health and tackling inequalities.
The outcome will be a city region where everyone has a fair opportunity to live a good life; has improved health and wellbeing; experiences high-quality are and support where and when they need it and where we all work together to make a difference now and for the future.
Job description
Job responsibilities
Please see attached job description and person specification for further details about the role and the responsibilities.
Person Specification
Previous experience
Essential
- years experience in similar role
- evidence of ability to work at pace
IT knowledge
Essential
- ask question at interview to establish experience
Employer details
Employer name
NHS Greater Manchester Integrated Care
Address
Trafford Town Hall
Talbot Road, Stretford
Manchester
M32 0TH
United Kingdom
Employer's website
https://www.gmsharedservices.nhs.uk/ (Opens in a new tab)