About this role
We are a small manufacturing company in Milton looking to expand our administrative team. We are seeking an experienced, organized, and detail-oriented Administrative Assistant to join our team.
This role is an important part of our daily operations and involves a variety of administrative tasks, including order scheduling, data entry, preparing paperwork, coordinating information between the office and production, and assisting with payroll.
We are looking for someone who is professional, dependable, comfortable multitasking, and able to keep things organized in a busy manufacturing environment. The ideal candidate is friendly, takes initiative, and enjoys being part of a team.
Position Details
- Job Type: Full-time
- Schedule: Monday to Friday, 8:00 a.m. to 4:30 p.m.
- Location: Milton, Ontario
Responsibilities
- Answer incoming phone calls and direct inquiries in a professional and courteous manner.
- Respond to emails regarding customer orders and information requests, ensuring accurate and timely communication.
- Schedule and coordinate orders, ensuring information is entered accurately and communicated to the appropriate departments.
- Create and prepare delivery slips and other shipping-related paperwork.
- Perform a high volume of data entry while maintaining accurate and up-to-date records.
- Prepare, format, and compile documents using Microsoft Office.
- Monitor and maintain office and operational supplies, ensuring items are stocked and reordered when necessary.
- Communicate important information, order details, and scheduling updates between the office and production team.
- Assist with payroll-related tasks and data entry, ensuring information is accurate and submitted on time.
- Prepare customer invoices and enter purchase orders using accounting software.
- Maintain organized filing systems and process daily paperwork.
- Update and maintain company databases and records.
- Greet visitors, drivers, and anyone entering the building in a friendly, professional, and welcoming manner.
- Provide general administrative support to management and other team members.
- Assist with additional administrative and operational duties as required.
Qualifications & Requirements
- High school diploma or equivalent.
- Previous administrative experience is an asset.
- Proficiency in Microsoft Office, including Word and Excel.
- Strong organizational, communication, and time-management skills.
- Excellent attention to detail and accuracy, particularly when handling data entry and paperwork.
- Professional, friendly, and courteous demeanour.
- Ability to multitask, prioritize responsibilities, and work independently.
- Flexible, adaptable, and willing to learn new systems and procedures.
- Reliable transportation to and from our Milton location.
- Local candidates preferred.
How to Apply
If you are an experienced Administrative Assistant looking for a full-time opportunity with a small manufacturing company, we encourage you to apply!
Please submit your resume and a cover letter through Indeed.
Thank you to everyone who applies. Due to the volume of applications received, only candidates selected for an interview will be contacted. No phone calls please.
We look forward to hearing from you!
Pay: $21.00-$24.00 per hour
Expected hours: 40.0 per week
Work Location: In person