About this role
Job summary
Are you organised, approachable and looking for a varied administrative role where you can make a real difference to the education and experience of future and current doctors?
We are looking for a motivated and enthusiastic Band 3 (Banding is subject to job evaluation) Medical Education Administrator to join our Medical Education team, based in the Medical Education Centre. This is a busy and varied role providing administrative support to the Medical Undergraduate Team and wider Medical Education Team.
You will help coordinate education and training for medical students, resident doctors and other learners, including teaching programmes, placements, inductions, examinations and educational events.
As a key point of contact for learners, faculty and external partners, you will maintain accurate records, respond to enquiries, support meetings, coordinate rooms and resources, collect feedback and use departmental systems.
We are looking for someone who is organised, accurate, a confident communicator and able to manage competing priorities while contributing positively to a busy team.
The role is predominantly based within the Medical Education Centre, with occasional attendance at other locations within South Yorkshire.
Join us and play an important part in supporting the next generation of doctors.
Main duties of the job
The Medical Education Administrator plays an important role in helping us provide a welcoming, organised and positive educational experience for medical students, resident doctors and other learners.
We are looking for someone who enjoys working with people, takes pride in delivering a high-quality service and can bring enthusiasm, flexibility and attention to detail to a busy team.
You will need to be approachable and professional, with good communication and organisational skills and the confidence to manage changing priorities.
Medical Education is a varied and rewarding environment where no two days are quite the same. You will work with learners at different stages of their careers and alongside colleagues who are passionate about supporting education, training and development.
In return, you will join a friendly and supportive team where your contribution is valued and where you will have opportunities to develop your knowledge, skills and experience.
If you enjoy working as part of a team, building positive working relationships and knowing that your work contributes to the development of our future medical workforce, we would love to hear from you
About us
The Rotherham NHS Foundation Trust (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham
As a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey ,show progress in areas that matter most to staff. We have seen good results in how colleagues feel about health and wellbeing, alongside increased confidence that employees are recognised and supported
But don't just take our word for it each year hundreds of colleagues receive nominations for our Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are making
All of our colleagues are key to our journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together. If you are passionate about making a difference, then please apply to join us on our journey to excellence
Certificates of Sponsorship
Please note that the Trust does not currently offer Skilled Worker visa sponsorship for this role. Applications are welcomed from candidates who can demonstrate an alternative right to work in the UK.
Job description
Job responsibilities
Please see attached the job description and person specification for the full details about the role and the responsibilities
Person Specification
Knowledge
Essential
- Knowledge of administrative procedures acquired through relevant training and/or practical experience
- Working knowledge of Microsoft Office applications, including Outlook, Word and Excel
- Understanding of confidentiality, data protection and the accurate and secure handling of information
- Understanding of the importance of accurate record keeping and data quality
- Understanding of equality, diversity, inclusion, dignity and professional boundaries
Desirable
- Knowledge of NHS, healthcare, medical education or education and training administration
- Knowledge or experience of learner-management or education systems, including ROSE or a similar system
- Knowledge of learner, attendance, placement or teaching records.
- Awareness of the structure of undergraduate and postgraduate medical education
Experience
Desirable
- Experience of liaising with clinical and non-clinical staff, universities or external education providers
- Experience of supporting students, learners, resident doctors or healthcare professionals.
- Experience of producing routine data returns or collating survey, evaluation and feedback information.
- Previous experience of minute taking and meeting administration.
- Experience of supporting teaching programmes, OSCEs or other educational assessment activities.
- Experience of working in a Medical Education or Student environment
Qualifications
Essential
- English and Mathematics at GCSE Grade C/4 or above, or equivalent relevant knowledge and experience.
Desirable
- NVQ Level 3 in Business Administration, Customer Service or equivalent relevant qualification
- Relevant training in administration, customer service, IT or data handling
Widening Participation Criteria
Essential
- Have you been referred to apply under the Widening Participation Agenda?
- If so, please provide the name of the organisation that referred you to enable us to validate and track your application
Mutually Agreed Resignation Scheme (MARS)
Essential
- Are you returning to the NHS following a mutually agreed resignation scheme (MARS) payment?
- If yes, please note if you are returning within 6 / 12 months or before of the expiry date of the period for which you received compensation, then you will be required to repay any un-expired element of the compensation.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
The Rotherham NHS Foundation Trust
Address
The Rotherham NHS Foundation Trust
Education Centre, Level D, Junction 1
Moorgate Road
Rotherham
S60 2UD
United Kingdom
Employer's website
https://www.therotherhamft.nhs.uk/ (Opens in a new tab)