About this role
Job summary
A fantastic opportunity has arisen for a Personal Assistant (PA) to the Director of Education and Research (E&R).
This post is essential in providing high quality administrative and professional support to the Director and the wider Senior Leadership Team (SLT) across the E&R Directorate. The role is pivotal in ensuring the effective functioning of the Directorate through proactive diary management, coordination of meetings, and close liaison with both internal and external stakeholders.
A key element of the post is leading and supporting communication and engagement activity between senior leaders, managers, and their wider teams, ensuring clear, timely, and effective information flow across the Directorate. The post holder will be required to work with a high degree of autonomy, exercising sound judgement, confidentiality, tact, and discretion at all times.
The role demands excellent communication and digital skills, alongside proven experience of working in a fast paced environment, managing competing priorities, and supporting senior leaders. The post holder must be able to adapt to changing demands while maintaining high standards of accuracy, professionalism, and service delivery.
Main duties of the job
As a PA supporting the E&R Directorate this role will provide a comprehensive and customer focused executive level PA and administrative support service to the Director of E&R, Associate Directors for both Education and Research and the Senior Leader Team (SLT) across E&R including the Deputy Director of Education, Heads of Education and Head of Research.
The post requires excellent organisational skills, and requires the ability to work independently, frequently exercising tact, discretion, initiative, and judgement. As the PA across E&R you will often act as the first point of contact for the colleagues, stakeholders and the public, therefore, represent the Trust. The postholder must always project a professional and confident image and should demonstrate the Trust values in their behaviour and work. The postholder will be highly proactive and will use their initiative and judgement to manage the portfolios of work for the Director of E&R, Associate Directors for both Education and Research and the SLT across E&R whilst balancing urgent and important priorities.
For a comprehensive list of roles and responsibilities please review the job description and person specification.
About us
DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.
At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.
As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.
We offer a range of benefits to support our people including:o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.
Job description Job responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK
Please note that from 9th April2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Person Specification
Knowledge & Experience Essential
Experience of providing a PA service to a Senior Manager/Director and Senior Leadership Team. Proactive diary management and forward planning of workloads. Workload prioritisation and planning to ensure an efficient, high quality, customer focussed service. Experience of drafting complex reports and correspondence Experience of helping to establish, monitor and develop departmental systems and processes
Qualifications & Training Essential
Further education level office management or administration qualification, or equivalent experience. Good standard of general Education, including GCSE English and Maths at Grade C or equivalent. Advanced level use of IT systems such as Excel, Word, Access, MS Teams and Sharepoint
Personal Attributes & Skills Essential
Highly effective interpersonal, communication, verbal and influencing skills. Experience of working closely and communicating with senior management. Possess and display a high degree of tact, diplomacy and discretion. Able to work effectively on own initiative without procedural guidance. Able to liaise with stakeholders, external organisations and colleagues at all levels of the organisation
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Doncaster & Bassetlaw Teaching Hospitals NHS FT
Address Doncaster Royal Infirmary
Thorne Road
Doncaster
DN2 5LT
United Kingdom
Employer's website https://www.dbth.nhs.uk/ (Opens in a new tab)