About this role
Job summary
The Senior Governance Officer provides high-quality governance, administrative and organisational support to ensure the smooth functioning of the Board and its committees. The postholder ensures meetings are well planned and compliant with statutory and organisational requirements, supports the Chair in fulfilling their leadership responsibilities, and contributes to strong governance practice across the organisation.
The role also provides excellent, proactive and confidential executive support to the Chair, including supporting the management of the Chairs diary, balancing strategic priorities and ensuring the Chair is fully briefed, prepared and supported for all internal and external commitments.
Main duties of the job
As the Senior Governance Officer, you will be at the heart of Board and committee activity, ensuring meetings are expertly planned, papers are coordinated to a high standard, and governance processes run efficiently and effectively.
In this role, you will also:
Provide high-quality executive support to the ChairEnsure the Chair is fully briefed and supported across a demanding and varied agendaCoordinate key engagements on behalf of the Chair
About us
The NHS Alliance is committed to promoting a diverse and inclusive environment for our staff. A place where we can all be ourselves and succeed on merit. We offer a range of inclusive employment policies including family friendly policies and flexible working and we have range of channels to support staff from different backgrounds including our staff networks and a staff forum.
The NHS Alliance is committed to being a flexible employer. We understand the value and benefit to our employees being able to work flexibly and our agile working principles are designed to empower our people to work with optimal flexibility and minimal constraints to support a work life balance and take care of employee health and wellbeing.
You will receive an excellent benefits package, including 30 days annual leave (plus bank holidays), pension scheme, cycle to work scheme, salary sacrifice schemes and travel season ticket loans.
Job description Job responsibilities
Governance Officer
Deliver the Confederations board secretarial functions, including coordinating board and committee meetings, ensuring that work is conducted in accordance with agreed processes and legal timescales, and actions are followed up.Assist in the delivery of a clear annual plan for the board and its committees, ensuring effective planning and preparation for board and committee meetings as well as demonstrating an ability to deal with urgent and ad hoc priorities as and when they occur.Work with the wider governance team to ensure an effective forward planner and agenda setting process that ensures the meeting cycle reflects organisational needs.Ensure the Chair of the Board or Committee has a comprehensive brief to support their effective chairing of the meetingAttend Board and Committee meetings, record accurate minutes, and track actions to completion.Maintain an up-to-date repository of Board and Committee documentation, decisions, and governance records.PA to the Chair
Assist in the management of the Chairs diary, including scheduling, prioritising, and planning meetings.Coordinate travel, logistics and event arrangementsEnsure the chair is appropriately briefed and fully supported to fulfil the role.Aid in the handling of incoming and outgoing correspondence on behalf of the Chair, including emails, letters, and other communications, and support the Chair in responding to organisational requests, such as reviewing and signing official documents, approving communications, and preparing responses to enquiries.Work closely with the CEO office to promote close collaboration between the Chair and CEOMaintain confidentiality and exercise discretion in managing sensitive information.Support the wider governance of the organisation
Support the wider governance team delivering team objectives around governance, ethics, risk and compliance, as delegated by the Governance and Compliance Manager.Ensure the Board complies with statutory, regulatory, and constitutional requirements and uphold high standards of governance
Person Specification
Qualifications Essential
Excellent organisational skills, meticulous attention to detail, and ability to manage multiple competing deadlines and demands.
Demonstrable experience preparing agendas, coordinating meetings, and producing accurate minutes quickly.
Familiarity with Board cycles, reporting expectations, and governance documentation, with excellent record-keeping and document control capability.
Demonstrable experience supporting a senior leader, Chair, CEO, or Director; and working collaboratively and proactively across an organisation
Experience of working in a fast-paced EA and governance environment
Desirable
Experience working within the NHS, charity, public sector, or a large, complex membership organisation.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name The NHS Alliance
Address 2nd Floor, 18 Smith Square
Westminster, London
SW1P 3HZ
United Kingdom
Employer's website https://thenhsalliance.org/ (Opens in a new tab)