About this role
Permanent Secretary Oakley Bedford Hours: to be agreed (within the range of 26 hours - 37.5 hours per/week - Monday to Friday between 9.00am - 5.30pm (1 hour lunch flexible). Office based
Our client are a well established company, that seek a secretary to join their busy and friendly team. Lovely location, open planned office with a great team to work with.
Main purpose of job: You will be responsible for providing secretarial and administrative support to clients (in conjunction with other secretaries) along with dealing with general enquiries.
Key responsibilities: Audio typing correspondence, notes and reports to a high standardSetting up new clients and jobs, conflict of interest checksAnswer calls, taking messages and handling correspondenceUpdating databases and contact listsLiaising with clients, tenants and other professionalsPreparation of feesFiling and archivingProducing job and billing reportsAssisting other departments as requiredOccasional marketing research and assisting with direct marketing Requirements Excellent audio typing skills with high level of accuracyAbility to prioritise workload and work to tight deadlinesExcellent grammar and spellingGood organisational and time management skillsHigh level of attention to detailAbility to work under own initiativeExperience of time recording/accounting packages beneficialGood computer skills - knowledge of Microsoft Outlook, Word, ExcelAbility to maintain discretion and confidentialityAbility to work in a teamExcellent telephone manner Please let us know if I need to make reasonable adjustments to our process, please let me know about how I can best support you and make the adjustments that may be needed. Enable Inclusive Talent acting as an Employment Agency and Employment Business.