About this role
We are looking for a proactive and organized Office Administration Support to handle daily office operations, administrative coordination, and team activities. This role combines general administration, project support, event coordination, and scheduling responsibilities to ensure smooth day-to-day operations within the team.
The ideal candidate should be detail-oriented, adaptable, and able to manage multiple tasks in a fast-paced environment.
Key Responsibilites
Administrative & Office Support
Provide day-to-day administrative support to the teamCoordinate meetings, schedules, and calendar arrangementsPrepare and maintain simple reports, records, and documentationAssist with office coordination, procurement, and general administrative mattersSupport travel arrangements and logistics when requiredProject & Operations Support
Assist with coordination and follow-up for ongoing projects and operational activitiesLiaise with internal teams and stakeholders to support smooth communication and task completionMaintain trackers, updates, and related documentationSupport simple billing, invoice, and reporting-related tasks when requiredAssist with ad-hoc operational and administrative dutiesEvents & Meeting Coordination
Support the coordination of meetings, workshops, and team eventsAssist with scheduling, logistics, and preparation for events and activitiesPrepare meeting materials and take meeting notes when requiredCommunication & Team Coordination
Support communication and follow-up with internal and external stakeholdersWork closely with team members to ensure smooth administrative operationsQualifications & Requirements
Qualifications
Diploma or relevant qualification in Business Administration or related fields1–2 years of relevant administrative or coordination experience preferredSkills & Competencies
Good organizational and coordination skillsAble to manage multiple tasks and prioritiesGood verbal and written communication skillsProficient in Microsoft Office applications such as Excel, Word, and PowerPointDetail-oriented, responsible, and willing to learnTeam player with a positive and proactive attitude
We are driven by our AEIOU beliefs—Adventure, Excellence, Integrity, Ownership, and Unity—and we seek individuals who embody these values in both their professional and personal lives. We are committed to our Impact: Valuing our clients, Growing our people, and Creating our future.
Together, we make the extraordinary happen.
Learn more about us at ncs.co and visit our LinkedIn career site.
Scam Alert
We are aware of fraudulent job offers and impersonations of NCS recruiters. Phishing emails using convincing-looking but fake addresses are also commonly used to trick you into thinking that they come from official NCS sources.
Please note that all official communications from NCS Group will only be sent from verified corporate email addresses. Always check that the sender’s email address ends with the genuine NCS domain, @ncs.com.sg and beware of extra letters, symbols or misspellings. When in doubt, verify the sender’s identity by contacting us at [email protected].