About this role
Scheduling Administrator (Temporary)
Location: Whiteley Job Type: Temporary Hours: Full-time
Are you an organised and proactive administrator who thrives in a fast-paced environment? Do you enjoy coordinating multiple tasks, speaking with a variety of stakeholders, and ensuring everything runs smoothly behind the scenes?
We are currently recruiting for a Scheduling Administrator to join a busy and supportive team on a temporary basis. This is an excellent opportunity for an experienced administrator who enjoys working in a highly organised, technology-driven environment and is confident communicating with clients, engineers and contractors over the phone.
The Role
You will play a key role in supporting the delivery of planned maintenance services across a portfolio of public sector clients. You will be responsible for coordinating maintenance activities, managing service tickets, maintaining accurate records and ensuring compliance documentation is completed and updated correctly.
This is a varied position where strong organisational skills, attention to detail and excellent communication abilities are essential.
Key Responsibilities
Managing and administering planned maintenance work orders and service requestsScheduling engineers and subcontractors, coordinating site access and resourcesUpdating client records and asset information within CAFM and service management systemsEnsuring maintenance paperwork and compliance documentation is completed accurately and on timeUpdating client portals and systems with work progress and completion detailsLiaising with clients, engineers, contractors and internal teams to ensure works are completed within agreed timescalesRaising purchase orders for materials and subcontractor servicesHandling client enquiries and providing a professional, responsive serviceSupporting monthly reporting and management information requirementsMaintaining accurate records and assisting with compliance across maintenance contractsProviding general administrative support and team cover as required About You
We are looking for someone who can hit the ground running and is comfortable managing multiple priorities in a busy operational environment.
You will ideally have:
Previous administration, coordination or scheduling experienceStrong organisational skills and excellent attention to detailGood Microsoft Office skills, particularly ExcelExcellent verbal and written communication skillsConfidence using databases, service management systems or CAFM platformsThe ability to build strong relationships with clients, contractors and colleaguesA professional and customer-focused approachStrong telephone communication skills and confidence dealing with stakeholders dailyA proactive attitude and the ability to work independently as well as part of a teamConfidence learning new systems and working across multiple digital platforms What's in it for You?
Immediate temporary opportunityJoin a friendly and supportive teamVaried and fast-paced role with plenty of responsibilityOpportunity to work within a well-established facilities maintenance environmentGain experience supporting a range of public sector contracts Benefits of becoming an Office Angels Temp:
Weekly PayUp to 28 days annual leaveDedicated consultant to support your job searchFirst opportunity to see permanent positionsAccess to free eyecare vouchersTemp of the Month awardsAccess to Boost, for online discountsTimesheets can be completed on mobile devicesDiscount schemesAccess to Well-being platformsFREE access to online LinkedIn Learning courses.
If you're an experienced administrator with excellent coordination skills and enjoy being the central point of contact in a busy team, we'd love to hear from you. Apply today! Next steps… Contact Kat Bennett at Office Angels South Coast at to hear about this or other opportunities. Alternatively, upload your CV to the Office Angels Website homepage.
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
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