About this role
What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in. The Data & Policy Coordinator c a { text-decoration: none; color: #464feb; } tr th, tr td { border: 1px solid #e6e6e6; } tr th { background-color: #f5f5f5; } oordinates the development, review, approval, and maintenance of IT policies and procedures, ensuring compliance, consistency, and timely updates. Manages policy databases and committee activities, collaborates with subject matter experts to improve documentation, provides training and guidance on policy development standards, and supports organizational policy governance through communication, education, and administrative support. Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:
• 100% paid medical premiums for our full-time employees • Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year) • The longer you stay, the more vacation you’ll accrue! • Longevity Pay (Monthly payments after two years of service) • Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...
• Free financial and legal counseling • Free mental health counseling services • Gym membership discounts and access to wellness programs • Other employee discounts including entertainment, car rentals, cell phones, etc. • Resources for child and elder care • Plus many more! Position Summary: The Data & Policy Coordinator manages committees, communication among managers, policy and procedure website and databases to ensure timely and accurate review, update and posting of policies and procedures. Provides administrative support to the Policy Committee. Position Key Accountabilities:
• Coordinates the creation, revision, review and approval process for information technology policies and procedures to ensure information technology policies and procedures are properly formatted, consistent, and approved in a timely manner. Establishes and enforces standards for structure and content. • Reviews the changes or amendments made to existing policies and procedures to identify gaps and improvement opportunities. Works with subject matter experts to amend and update IT policies and procedures. • Coordinates maintenance of information technology policies on policy management software. • Develops educational resources and training for staff who are responsible for local departmental policies, including organization, retention, format, and support. • Trains authorized users of the system, reviews and approves content. Provides education on the requirements for policy development and approval • Monitors revisions, additions of procedures to ensure consistency across departments. Remains knowledgeable of IT policies and procedures and manages the effects of change to ensure all related documents are consistent with new and/or revised policies and procedures. • Facilitates and participates in IT policy committee activities. • Assists with editing and formatting relevant documents. • Performs other duties as assigned.
Certification/Skills:
• The ideal candidate demonstrates high accuracy and attention to detail, excellent communication skills, the ability to interpret and communicate policy, and the ability to exercise sound judgement in various situations. • Ability to manage and prioritize multiple assignments and work efficiently while remaining flexible to unforeseen changes in direction. • Knowledge of standard office software and general computer operations • Ability to work on a multi-disciplinary team • Superior communication skills, both oral and written, including specific skills such as presentation skills, and the ability to communicate complex subjects to non-technical groups. • Proven ability to effectively problem solve. Minimum Education: Associate's Degree required May substitute required education with equivalent years of experience beyond the minimum experience requirement. May substitute required education with equivalent years of experience beyond the minimum experience requirement. preferredMinimum Experience: 2 years Work experience in policy development, project management, and/or communications required 2 years Experience working with IT policies in a healthcare or educational environment preferredPhysical Requirements: Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.Security Sensitive: This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.Residency Requirement: Employees must permanently reside and work in the State of Texas.