About this role
The Payroll Specialist handles payroll related functions for all U.S. divisions of Intersand. This role maintains payroll information by collecting, calculating and entering data - while also checking the accuracy of timesheets, computing wages, and ensuring employees are paid correctly and on time. They also maintain employee data, address payroll-related questions, and complete any other tasks necessary for monitoring and overseeing Intersand's U.S. payroll process.
Duties Include:
Perform weekly, special and annual payroll activities for all hourly, salaried, part-time and temporary employees of the US Divisions for Intersand in a manufacturing environment using biometric and punch card time clocks in conjunction with a third-party payroll system (ADP)Administrative role in ADP timeclocks, enrolling new employees and ensuring smooth and continuous operationEdit and approve any/all timecards as needed when appropriate Supervisors are unable to do soAddress payroll/timekeeping issues, correct errors and troubleshoot problems to ensure all employees are paid correctlyProcess garnishments, wage attachments, and tax levies for payroll deductionsTerminate employees in third-party payroll system, ensuring all company and plan policies are followedGenerate, format and distribute required or requested payroll-related reportsPrepare, submit, and fund weekly retirement plan contributionsChampion payroll initiatives such as direct deposit and access to online pay statementsProcess and approve payroll for temporary employees for all temp agenciesTroubleshoot, research, and resolve any issues that may arise among the temp agencies’ payrollsEnsure new hires have completed and submitted all required documentation; advise HR of missing items to be collected from employeesReconcile and approve benefit-related AP invoicesTrack and report employee paid time offTrack and ensure receipt of all benefit premiums owed and paid by employees on leaveAssist in audits as needed and ableOther miscellaneous duties as required Education, Training and Experience High School Diploma requiredAssociate's degree or higher in Accounting or related field preferred2+ years multi-state payroll experience requiredCertified Payroll Professional credentials required
Knowledge, Skills and Capabilities:Follow all policies and proceduresAbility to work as valued member of a team, both departmental and company-wideThorough understanding of Microsoft Office software, including Microsoft Outlook and Microsoft ExcelExceptional communication skills, both verbal and writtenProblem solving and analytical skillsAttention to detailAbility to take initiativeWillingness and ability to learn new job-related softwareAbility to multi-task as assignedTime-management skills – develop and adhere to a scheduleAbility to self-direct day-to-day duties Ability to learn in a fast-paced environmentAbility to adapt and change as necessaryAssume responsibility for self-improvement and the improvement of othersSuperb listening skillsKnow when to ask for help Work and Physical Requirements:This job operates within a manufacturing/warehouse/shipping facility with a controlled climate in the office area, temperatures vary in the warehouse areaAbility to regularly function in a typical office environment and operate related equipment – computer, copier, telephone, etc., as well as low risk manufacturing environment – able to observe and get around equipmentMust be able to talk, sit for long periods of time, listen, and speak clearlyAbility to walk short distances, climb stairs, grab or reach for itemsAbility to lift up to 25lbs. if neededAssessing the accuracy, neatness and thoroughness of the work assignedThis position does not have any Supervisory responsibilitiesNo overnight or long-distance travel expected for this positionNothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job description at any time
Job Specifics:Full Time, Monday through Friday (8-hour shifts)Position reports to VP Human ResourcesMay work remotely after a short time, but training must be done in person.