About this role
Job summary
Do you have good clerical skills? Would you like to help make a different to our patients?
An exciting opportunity has arisen to join the Respiratory Department as a Medical Secretary, full time, fixed term until the end of March 2027.
We are looking for a hardworking, highly motivated team player who will also be able to work on their own initiative. You must have excellent communication skills and a friendly manner.
You should have a good level of clerical experience and good working knowledge of IT systems although full training in the use of our systems will be provided.
If you feel you have the skills to join our team, then you may just be the person we are looking for.
This is a great opportunity for someone looking for the next step in their career.
Main duties of the job
To manage and support allocated Consultant and team in the Team Leader's absence. To ensure a high standard of secretarial and administrative service are consistently delivered by undertaking / delegating all required tasks and activities on a daily basis. To utilise the required technology / hospital systems including Evolve / Epic and any other new technology or system(s) that are introduced and support other team members to do so to deliver an efficient administrative and secretarial service. To recommend and support the implementation of service improvements to own and team working practice to improve workflow. To train and develop other team members to ensure competencies are developed, sustained and updated and to deliver the required administrative and secretarial service in a changing working environment.
About us
We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes.
We are one of the largest NHS organisations in England, employing more than 12,000 staff.
We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.
Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.
Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.
We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients.
If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.
Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A
Job description Job responsibilities
For full details of the responsibilities and duties of this role please see the attached job description.
Person Specification
Experience Essential
Proven administration experience Proven Medical Secretarial background Competent in the use of Microsoft applications including Word, Excel and Outlook Experience of working with patients face to face Previous experience of working with vulnerable members of the public or within community health setting
Desirable
NHS experience Epic experience
Qualifications Essential
5 GCSEs (or equivalent), C or above, including English & Maths Working knowledge of Medical Terminology
Desirable
AMSPAR or working towards attaining AMSPAR qualification
Knowledge Essential
Understanding of the need to maintain Patient Confidentiality Data Protection - knowledge of GDPR requirements and legislation
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name East Suffolk and North Essex NHS Foundation Trust
Address Ipswich Hospital
Heath Road
Ipswich
IP4 5PD
United Kingdom
Employer's website https://www.esneft.nhs.uk/ (Opens in a new tab)