About this role
We're Hiring
AP & Disbursements Specialist
Pay:
$25.00 – $28.00 per hour, DOE
Schedule
Full-Time, Monday–Friday business hours
Status:
Non-Exempt (hourly, overtime eligible)
Location
On-site — 2002 E. Mission Ave., Spokane, WA 99202
Dept.:
Finance
Reports To
Finance Director
ABOUT FAMILY PROMISE OF SPOKANE
Family Promise of Spokane exists to end homelessness — one family, one person, one community at a time. Through shelter, housing, and prevention programs, we help families find stability and stay housed. As we grow to serve more families, we are building a strong in-house Finance team, and this role is one of its foundational seats.
WHY THIS ROLE MATTERS
Every payment you process has a face behind it. When rent assistance reaches a landlord on time, a family keeps their home. When vendors are paid accurately, our shelters keep running. When every transaction is coded and documented correctly, we protect the grant funding that makes our work possible. As our AP & Disbursements Specialist, you'll make sure all of that happens — accurately, on time, and with care.
WHAT YOU'LL DO
• Review, code, and enter approved vendor invoices in QuickBooks Online, typically within 5 business days of receipt.
• Prepare a weekly payment run of checks and ACH payments, and process checks for leadership signature.
• Process Direct Assistance payments — rent, deposits, and utilities for families — from approved applications in our MAPS system, typically within 2 business days.
• Match Direct Assistance transactions from approval through payment to the accounting system each week.
• Review and code Ramp card transactions and employee reimbursements, follow up on missing receipts, and sync to QuickBooks Online.
• Set up and maintain vendor records and W-9s, and support year-end 1099 preparation.
• Answer vendor and staff payment questions promptly, and keep records organized and audit-ready.
• Help design and document the processes of a growing finance department, and bring ideas for working smarter.
WHAT YOU BRING
Required
• High school diploma or GED, or an equivalent combination of education and experience.
• 2+ years of accounts payable, disbursements, or full-cycle bookkeeping experience in a high-volume environment.
• Experience with QuickBooks Online or a comparable accounting system, and intermediate Excel or Google Sheets skills.
• Exceptional accuracy, organization, and follow-through on deadlines.
• Discretion with confidential financial and personal information.
• A valid Washington State driver's license and current auto insurance, for occasional travel to off-site meetings and trainings.
Preferred
• Associate degree or coursework in accounting, bookkeeping, or business.
• Experience in a nonprofit, government-funded, or grant-funded organization.
• Experience processing rental assistance or other client-benefit payments.
• Experience with Ramp or similar expense platforms, Bill.com or similar AP tools, or QuickBooks Online certification.
• Experience in an organization that runs on EOS (Entrepreneurial Operating System).
YOU'LL THRIVE HERE IF YOU ARE
• Humble — you take pride in your work without needing the spotlight, and you own and fix mistakes.
• Adaptable and flexible — you're energized, not rattled, by new systems and processes in a growing department.
• Teachable — you welcome feedback and review as part of doing excellent work.
• Service-minded — you're patient and kind with program staff who aren't finance experts.
• Mission-driven — you want your work to help families find and keep a home.
COMPENSATION & BENEFITS
• Pay: $25.00 – $27.00 per hour, depending on experience; overtime eligible.
• Health coverage: 100% employer-paid medical (Premera), dental (Delta Dental), and vision (VSP) for eligible full-time employees.
• Paid leave: Accrued vacation, paid holidays, and paid sick leave.
• Employee Assistance Program: Free, confidential counseling and support for employees and household members.
• Supplemental benefits: Optional Colonial Life coverage (employee-paid).
• Growth: Training in our finance systems, professional development, and regular coaching through EOS quarterly conversations.
HOW WE WORK
FPS runs on EOS, the Entrepreneurial Operating System. Every role is a "seat" with clear responsibilities, a weekly Scorecard number, and quarterly priorities called Rocks. Teams meet weekly in focused Level 10 meetings to review numbers and solve issues together. If you like knowing exactly what success looks like — and being supported to reach it — you'll feel at home here.
CONDITIONS OF EMPLOYMENT
Following a conditional offer of employment, the selected candidate will complete a criminal background check and, with written authorization, a credit and financial history check. The credit check is job-related because this position prepares payments and has access to organizational financial systems. Background checks are renewed annually. Background check results are reviewed individually in accordance with Washington's Fair Chance Act and applicable law.
HOW TO APPLY
[Insert application instructions — e.g., apply online at familypromiseofspokane.org/careers, or email a résumé and cover letter to [email protected]. Include an application deadline or "Open until filled."]
Family Promise of Spokane is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion or creed, sex (including pregnancy, childbirth, and related medical conditions), gender identity or expression, sexual orientation, national origin, age, marital status, disability, genetic information, veteran or military status, political affiliation, or any other characteristic protected by federal, state, or local law. We are committed to building a workforce that reflects the communities we serve. Qualified applicants with disabilities are encouraged to apply; accommodations are available throughout the hiring process upon request to Human Resources.
$25/hr to $28/hr DOE