About this role
Job summary
We are looking for enthusiastic candidates for a Senior Administration Assistant role within Blood Sciences.
Blood Sciences plays a pivotal role in the provision of 11 million diagnostic tests per year which are essential for the delivery of high quality clinical care within all Directorates of the Trust and in Primary Care. The Department also acts as a regional and national reference laboratory.
The Blood Sciences Department is UKAS accredited and is housed at both Freeman Hospital and Royal Victoria Infirmary. Successful candidates will be expected to work at either site.
Interview Date Monday 4 November 2026 37 Hours 30 Minutes/Week (Part Time & Job Share Considered) You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy NO AGENCIES PLEASE
Main duties of the job
In this role you will provide high quality and efficient administration and secretarial support for senior staff within the Department of Blood Sciences
About us
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
With around 2 million contacts with patients every year, we deliver care from:
Royal Victoria Infirmary (RVI) Freeman Hospital Newcastle Dental Hospital Cramlington Manor Walks Urgent treatment centres Newcastle Fertility Centre Northern Centre for Cancer Care, North Cumbria Northern Genetics Service These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.
We also have offices at Regent Point in Gosforth and community sites.
Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.
For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust
Job description Job responsibilities
Maintain senior staff electronic diaries. Deal with incoming correspondence for Consultants. Daily postal duties for department. Type personal and confidential correspondence for senior staff. Arrange both internal and external meetings for senior staff within the department. Take minutes for departmental meetings. Take, and deal with appropriately, incoming telephone calls for senior staff within the department. Maintain filing systems for the department. Stock control of stationery and office equipment placing orders when required. Ordering stock for other sections in the Department. To receive dictation and/or material and to transcribe such material in a neat and accurate manner. Undertake clerical and administration duties as required. Train Blood Sciences staff to enable them to cover, when necessary, clerical duties within the department.
Whilst Newcastle Hospitals are a forward thinking and highly innovative organisation, the use of Third-Party Artificial Intelligence (AI) presents a risk to the integrity of our Recruitment & Selection processes. If you use AI, and it poses a risk to the integrity of your individual application or to the recruitment process, we may withdraw your application at any stage of the process.
Person Specification
Qualifications & Education Essential
Appropriate NVQ III certificate (e.g. Business Administration, secretarial support etc) or equivalent level qualifications/relevant experience English language qualification to GCSE level 4 (or above) or equivalent level qualification/relevant experience IT qualifications e.g. ECDL, Microsoft Office Skills Training Keyboard speed of 35 words per minute
Knowledge & Experience Essential
Experience of secretarial or administrative procedures Audio typing experience
Desirable
NHS secretarial or administration experience Previous work experience in a laboratory environment Knowledge of medical terminology Minutes taking experience
Skills & Abilities Essential
Excellent communication skills Ability to work without direct supervision
Desirable
Ability to manage time effectively
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name The Newcastle upon Tyne Hospitals NHS Foundation Trust
Address Trustwide
317 Trustwide
NE1 4LP
United Kingdom
Employer's website https://careers.nuth.nhs.uk/why-us (Opens in a new tab)