About this role
Job SummaryThis job opportunity is for an UNIT PROGRAM COORDINATOR, position description D3021000, within the 177th FSS of the NJ NG. This VA is a Title 32, Excepted Service position. The primary purpose of this position is to to and assists the lead CSS in managing daily administrative and unit-level support, executes assigned programs in line with the Personnel Services Delivery Guide (PSDG), and supports training of personnel to maintain mission readiness and compliance with Air Force policies.
QualificationsGeneral Experience: Must have experience, education, or training in the following: Knowledge of and skill in Administrative and/or clerical tasks Knowledge of and ability to utilize computer and automation systems Specialized Experience: Must have 12 months experience in the following: Interpreting and applying regulations, procedures or laws Providing a working knowledge of administrative functions Demonstrating the ability to advise lower graded employees Working independently Setting priorities with very little supervision
Major DutiesAs an UNIT PROGRAM COORDINATOR, GS-0303-7, you will: Assist Personnel Management Activities: Supports the administration of military personnel management programs including requesting personnel actions such as promotions, evaluations, awards, and leave. Provides customer service and guidance on organizational personnel policies and procedures. Monitors personnel records and supports preparation of routine personnel actions with guidance from higher graded HR Specialist. Assists with maintaining personnel files and electronic records in accordance with Air Force, Air National Guard, and local directives. Participates in tracking training requirements for assigned organization and helps coordinate developmental opportunities.(30%) Coordinates Human Resources and Administrative Support: Assists commanders, supervisors, and employees in understanding personnel policies and procedures. Collects, compiles, and organizes data for reports and briefings. Assists in maintaining accuracy of personnel records and databases, in accordance with established guidelines. Supports the workflow and assists with assignments among administrative personnel to ensure timely completion of tasks.(30%) Supports Specialized Functional Areas and Program Execution: Assists higher graded specialists in areas critical to unit operations, ensuring adherence to Air Force policies. Responsibilities may include: Administration: Supports preparation and dissemination of personnel documents and orders using automated systems. Provides basic training and guidance on Defense Travel System (DTS) processes and supports official mail and government purchase card activities. Personnel: Assists with processing and managing personnel records, evaluations, and official correspondence. Provides routine policy information and customer support. Helps ensure personnel data integrity and compliance with directives. Unit Deployment Management: Supports deployment readiness by maintaining deployment documentation and coordinating with relevant personnel offices. Assists in tracking deployment status and supports redeployment processing. Training: Assists in planning and coordinating unit training events, ensuring documentation and schedules meet requirements. Program Management**: Supports administration of special programs such as Government Purchase Card, Defense Travel System, Unit Drug Demand Reduction, Security, and Unit Recognition. Monitors compliance and provides routine advisory support.(30%) Provides Liaison and Customer Service Support: Serves as a point of contact for unit personnel and leadership regarding personnel management and administrative support. Assists in resolving routine personnel issues by coordinating with the Force Support Squadron and other agencies. Supports quality control of personnel documentation and helps maintain personnel accountability systems including Air Force Personnel Accountability and Assessment System (AFPAAS). (10%)RequirementsAreas of Consideration: This vacancy announcement is a Title 32, Excepted Service position. CAT 4, Individuals eligible for membership in the New Jersey National Guard Military Grades: E-1 to E-6 Additional Requirements: Participation in direct deposit is mandatory May be required to successfully complete a probationary period Federal employment suitability as determined by a background investigation Males born after 31 December 1959 must be registered for Selective Service You may be required to successfully complete a 1- or 2- year probation/trial period to assess performance, conduct, agency needs, public interest, and efficiency. Employment ends unless certified in writing that it advances the agencies interest Applicant(s) (Enlisted) who are over grade must clearly state, in their resumes, their intentions to willingly take a reduction in grade Title 32 Dual-Status Positions: Compatible Military Assignments Appointments may require the selected candidate to be assigned to a *military unit* compatible with the full-time Military Technician (Dual Status) position. *Military Unit* -- The unit by which the individual is employed as a Military Technician (Dual Status) employee; or a unit that the individual is employed as a Military Technician (Dual Status) employee to support. (Guidance established by NJ HRO-J1)