About this role
1. Purpose of Job:
To contribute to the planning, development, management, operation and delivery of the support function within the school
To be responsible for business and financial management of school resources including budget/financial planning
Develop policies for school support function, such as health and safety, finance, lettings
May be a member of the senior leadership team or attend as required
2. Key accountabilities/duties/responsibilities:
Manage the schools support function through planning, developing, designing and monitoring support systems and procedures which include finance, HR, admin, IT and facilities managementPlan, develop, organise and manage systems and procedures ensuring compliance with all statutory and procedural requirementsProvide operational day to day support and advice to senior staff, the Governing Body and others, including presenting with optionsUndertake analysis and interpretation of data and produce detailed reports and complex informationResponsible for the completion and submission of forms, returns including those to outside agenciesProduce and respond to correspondence for self and othersManage the school’s financial processes and budgetsLine management of school support staff including recruitment, induction, performance management, training and mentoring systems for support staffOperate school information management systemsManage the procurement process, including securing appropriate service contracts, licences and insuranceAssist with marketing and promotion of the school including income generation activitiesMay include management of facilities, including premises, lettings and liaising with external contractorsMay be responsible for effective operation of payroll systemMay be health and safety manager for the school
3. Promotion of Corporate Values
To ensure that customer care is maintained to the agreed standards according to the council’s values. To ensure that a high level of confidentiality is maintained in all aspects of work.
4. Flexibility
The jobholder may be required to carry out other reasonable duties commensurate with the grade, as requested by line manager.
This job description is not exhaustive and may change as the post or the needs of the Council develop. Such changes will be subject to consultation between the post holder and their manager and, if necessary, further job evaluation.
5. The Council’s Commitment to Equality
To deliver the council’s commitment to equality of opportunity in the provision of its services. All staff are expected to promote equality in the work place and in the services the council delivers.
PERSON SPECIFICATION
Knowledge, training and experience
Certificate of School Business Management (CSBM) or equivalent level of knowledge and experience. (This qualification is required for Grade I to be considered)Working at or towards national occupational standards (NOS) in business and administration and knowledge/skills equivalent to current national qualification level 4Having or willing to work towards Diploma of School Business ManagementSpecialist knowledge and extensive experience in business and administration management such as finance, procurement, staff managementManagement experienceKnowledge of relevant statutory regulations, codes of practice and government policies, such as OSFTED, safeguarding, health and safety, data protectionBroad and deep knowledge of the school and governing bodyKnowledge and understanding of school policies, such as behaviour policy, equal opportunities policy, attendance policyProficient user of MS Office software and/or other in-house softwareEvidence of continuing CPD
Skills
Planning, organising and controlling skills
Manage the schools support function through planning, developing, designing and monitoring support systems and procedures which will include finance, HR or facilities management, admin, ITManage the procurement process, including securing appropriate service contracts, licences and insuranceDevelop with Headteacher and Governing Body income generation activities and those which promote and market the schoolOversee the provision, analysis and evaluation of data and detailed reports and information to the senior leadership team, Governing Body and outside agencies, such as information to assess school performanceAssist in the development of training programmes/learning opportunities and mentoring of support staffDevelop and implements operational plans relevant to school support functionLine management of school support staffPlan and implement change within own team(s)May be health and safety manager for the schoolMay include management of facilities, including premises, lettings and liaising with external contractors
Communication and influencing skills
Use of understanding, influencing, empathising and communication skills with a range of people to achieve job objectivesSelect and successfully apply different methods of communicating effectively with colleagues and stakeholdersInfluence and / or persuade others to take a course of action using factual knowledge or informationManage others using diplomacy, sensitivity and empathyProvide advice, guidance and support on a range of detailed and complex queries and enquiries from internal and external service users and members of the publicBuild and maintain effective working relationships with colleague to ensure the appropriate level of service is providedNegotiate, manage and monitor licences, insurances and contracts on behalf of the schoolProvide advice to senior leadership team, governing body and external agenciesContribute to effective recruitment and selection processes in line with requirements of legislation, regulations, professional and occupational standards, frameworks and codes of practice
Initiative and Innovation skills
Work within school policies, procedures, internal and external guidelines and statutory requirementsAnalytical skills for business and finance planning, including interpretation of budget planning, development of administrative and financial procedures.Make independent decisions in relation to the development and operational delivery of a range of support services in the school such as finance, HR or facilities management, admin, ITDevelop and implement operational plans relevant to school support function and contributes to new school service improvementsMonitor and contribute to business processes, ensuring effective delivery of essential school requirements/support functionsProvide administrative support that enables organisational change/expansion