About this role
Job summary
To provide comprehensive administrative and transactional support to the Organisational Development (OD) Team ensuring efficient and effective service delivery.
Serve as the first point of contact for all queries directed to the OD Team managing the OD inbox and ensuring timely and appropriate responses or actions.
Deliver high-quality administrative support across the OD Team to enable successful delivery of key objectives and initiatives.
Main duties of the job Provide comprehensive administrative support to the Organisational Development (OD) team, acting as the first point of contact for enquiries, coordinating training and meetings, maintaining training records and reporting systems, supporting recognition and reward activities, preparing documentation for meetings, and ensuring the effective administration and delivery of OD programmes and initiatives.
About us
Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service.
United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.
Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.
Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.
Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.
This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.
The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).
Job description Job responsibilities For more information about this opportunity, please refer to the attached job description. It provides a comprehensive overview of the role.
Person Specification
Qualifications Essential
GCSE (or equivalent) English, Mathematics grades A-C NVQ Level 3 or equivalent in Administration (or able to demonstrate equivalent competences acquired over time)
Desirable
ECDL or equivalent
Knowledge Essential
Knowledge and understanding of working in a wider system of integrated care
Desirable
Experience of working with HR databases and software particularly ESR Previous experience within the NHS
Experience Essential
Recent experience of working within a customer facing administrative environment Ability to prioritise and work to tight deadlines to meet competing demands Ability to work to deadlines in a busy office environment Demonstrate effective team player behaviours
Desirable
Previous experience in an organisational development or education and learning role
Skills Essential
Computer literacy with experience of MS Office, particularly Word, Excel, Powerpoint, Internet and Outlook. High degree of accuracy High standard of written and verbal communication skills in line with legislation, policies and procedures. Ability to manage and prioritise own workload and operate on own initiative
Special attributes/specific requirements Essential
Willingness to work flexibly Contribute to a positive working environment ensuring commitment to equality and diversity The ability to travel between sites is required
Personal qualities Essential
Reliable, adaptable and dependable Ability to evidence/demonstrate key values and behaviours in line with the Group Values
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name United Lincolnshire Hospitals NHS Trust
Address Lincoln County Hosptial
Greetwell Road
Lincoln
LN2 5QY
United Kingdom
Employer's website https://www.ulh.nhs.uk/ (Opens in a new tab)