About this role
Job summary
A vacancy has arisen for an Administrator with good communication skills and excellent organisational/clerical abilities to work with the Healthy Child Programme (HCP) team in West Sussex Healthy Child Programme5-19 .The base will be in Lancing, West Sussex.
If you'd like to hear from the people who work in this service, check out these YouTube videos:
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School Nursing: Julia Simpkin - why I moved from A&E | Celebrating Community Services 2022 - YouTube
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Please note: Due to recent changes in UK immigration and visa rules, this role is unlikely to be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on thegov.uk websitebefore applying to assess their eligibility for a Certificate of Sponsorship for this role.
Skilled Worker visa: going rates for eligible occupation codes - GOV.UK
Health and Care Worker visa: If you'll need to meet different salary requirements - GOV.UK
Main duties of the job
You will need to work independently and collaboratively with the Team Lead, clinical staff, and the other administrator within the team. The post requires a flexible approach as it involves working with different disciplines within the HCP. The ability to work to deadlines, under pressure and without supervision is essential.
The following skills are essential to the role: experience with databases such as excel and able to quickly learn the Trusts health record keeping System (SystmOne), competency with Microsoft Office systems and word processing, excellent telephone manner and communication skills, and maintenance of strict confidentiality. The successful candidate will liaise with a range of professionals, manage waiting lists, book appointments, book venues, maintain stock control of resources, maintain and create databases and spreadsheets, and importantly, maintain a positive attitude, embodying the values of the organisation.
About us
We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.
Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.
Why work for us?o Positive 2025 NHS Staff Survey results, highlighting compassionate leadership and wellbeingo Varied environments: community hospitals, patients' homes, and bases across Sussexo Flexible working options: part-time, flexi-time, annualised hours, and flexi-retiremento Excellent training, development, and research opportunitieso Accredited Living Wage Employer, we ensure fair pay for all our staffo Cost-effective workplace nurseries in Crawley, Hove, and Brightono Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networkso Level 3 Disability Confident Leader and Veteran Aware Trust
Our values--Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence--guide everything we do.
We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.
This post may close early if sufficient applications are received.
Job description Job responsibilities
To provide a comprehensive secretarial and administrative service to a HCP team including communicating with the public, dealing efficiently with correspondence, typing meeting notes and preparing reports from draft, booking client appointments andregular inputting of client details onto the record keeping database.
Please see the attached JD and PS for further details.
Person Specification
Qualifications Essential
Good standard of secondary education to GSCE level or equivalent with minimum grade C/level 4 for English and Maths RSA 2 or equivalent knowledge gained through relevant experience
Desirable
Computer related certificate or equivalent i.e. EDLC
Experience Essential
Previous administrative experience Experience of typing and producing business documents - e.g. letters and reports Experience of data inputting, databases Experience of stock control and of ordering supplies/equipment Experience of working with/dealing with the public Experience of organising diaries and planning Meeting
Desirable
Experience of use of electronic record systems ie RIO/SystmOne Experience of working in a health setting Experience of using virtual contact platforms such as MS Teams or Zoom
Skills Essential
Proficient using Outlook and email systems Proficient using Microsoft Word, PowerPoint, and Excel Good written and verbal communication skills
Desirable
Ability to work flexibly to meet the needs of the service
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Sussex Community NHS Foundation Trust
Address The Quadrant Lancing
60 Marlborough Road
Lancing
BN158UW
United Kingdom
Employer's website https://www.sussexcommunity.nhs.uk/work-with-us/ (Opens in a new tab)