About this role
Job summary
University Hospital Southampton NHS Foundation Trust (please change where appropriate e.g. Health Innovation Wessex (HIW) etc) is delighted to offer a fantastic opportunity to work with us.
Job Title: Recruitment Administrator
Contract Type: Permanent
Under current Home Office rules, this role is not eligible for Skilled Worker visa sponsorship.
Please be advised that this vacancy may close earlier than stated if we receive a large number of applications.
Main duties of the job
This is an exciting opportunity to join our team in Talent Acquisition and support the delivery of recruitment services across one of the largest Trust of the South of England.
As a Recruitment Administrator, you will play a key role in supporting candidates and hiring managers throughout the recruitment journey. You will undertake a variety of administrative tasks, maintain recruitment systems, and ensure that candidates receive a professional and positive experience from application through to appointment.
This role is ideal for an individual who enjoys working in a fast-paced environment, has excellent attention to detail and is committed to delivering high-quality customer service.
About us
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 30% lower than London and 17 schools rated outstanding by Ofsted.
We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.
Job description Job responsibilities
The successful Candidate will be responsible for
Supporting the end-to-end recruitment process from vacancy creation through to appointment. Managing candidate communications and responding to recruitment enquiries. Coordinating interview arrangements and issuing interview invitations. Processing recruitment documentation accurately and within agreed timescales. Maintaining recruitment records and systems to ensure data accuracy and compliance. Supporting pre-employment checks and onboarding activities. Working closely with hiring managers, candidates and colleagues to deliver an efficient recruitment service. Monitoring recruitment activity and escalating issues where appropriate. Ensuring compliance with NHS Employment Check Standards, Trust policies and relevant legislation. Contributing to continuous improvement initiatives within the Talent Acquisition Team.
Person Specification
Qualifications, knowledge and experience Essential
Good standard of general education (i.e. 5 GCSE's, including English and Maths, or equivalent level of qualification) NVQ 3/A Level qualification (or equivalent) in a business-related subject or equivalent knowledge through relevant experience
Desirable
Certificate in Personnel Practice Experience using the NHS Electronic Staff Record (ESR) HR and Payroll system Experience using Excel Experience using complex databases Recent experience in a complex administrative environment
Trust Values Essential
Patient First Working Together Always Improving
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name University Hospital Southampton NHS Trust
Address University Hospital Southampton
Tremona Road
Southampton
SO16 6YD
United Kingdom
Employer's website https://www.uhs.nhs.uk/home.aspx (Opens in a new tab)