About this role
Purpose Performing various duties and assisting various departments by providing clerical support as requested. Key Accountabilities Maintain a professional attitude of support and assistance to anyone in the company at all times Pro-actively support other Office Support colleagues in other floors when required Ensure cleanliness of the conference / training rooms and prepare the rooms before meetings/trainings Manage all aspects of the pantries including cleaning, organizing, maintaining equipment and electronics Maintaining pantry supplies, anticipating requirements, verifying receipts, stocking delivered items Serve coffee/tea to Senior Management, guests and colleagues in a courteous and professional manner. Provide similar service during meetings Assist receptionists and administrative assistants in performing other support tasks. Ensure coverage at the reception as and when needed Prepare a checklist and regularly monitor and maintain cleanliness of the office area and washrooms, in coordination with the cleaning company Perform out of office tasks as and when requested (post office, banks, government and principal offices) Filing, laminating, binding, printing, copying, scanning, shredding, collecting and distributing documents Coordinate the repair and maintenance of office equipment Collect, sort and distribute couriers, parcels, and post mail Ensure Senior Management Offices are tidy and properly arranged Key Accountabilities (Continued) Job Dimensions Communication & working relationships Customers - Internal & External stakeholders Nature of Interaction - Basic minimal interaction Team Management Not applicable Financial Accountability Revenue targets - Not applicable Operational targets - Indirect individual contributor Manpower budget - Not applicable Company Goals Supports achievement of goals through personal contribution Functional & Technical skills Microsoft Office Suite - Basic Word, Excel, Powerpoint & Outlook English - Good verbal and written communication Arabic - Not applicable Understanding of hygiene, grooming and health and safety standards Computer literacy Job knowledge and requirements Essential Ability to communicate clearly (written and verbal) to interact with cleaning staff, technicians, customers and colleagues Basic computer knowledge Preference Familiarity with hospitality industry standards is desirable Qualifications And Experience Qualifications & Experience Role Requirement Formal Qualifications High School Graduate Experience in the function 1-2 years of relevant experience (preferably from hospitality or food and beverage industry) Job Knowledge Ability to communicate clearly Understanding of hygiene, grooming and hospitality principles Use of Office Equipment Basic computer knowledge Competencies Acting Entrepreneurially Behaving Ethically Building Trust Collaborating Meaningfully Delivering Responsibly Enabling Agility Growing Talent Persevering Resiliently Respecting Our Culture Thinking Strategically Competency Category Leading Self