About this role
Job summary
An opportunity to join a small, busy and productive Procurement team purchasing essential goods and services for staff and patients across Herefordshire and Worcestershire.
The role includes supporting the accounts payable purchase to pay processes enabling the timely payment of invoices. Inclusive of supporting Trust staff to resolve purchase order and invoice notifications, receipting invoices, resolving purchase order holds and order queries so invoices are validated for payment in compliance with the Better Payment Practise Code (BPPC) targets.
Contracted to 37.5hrs hours per week across five days, with flexible working, and the option of working across multiple sites if you so wish. There is the opportunity to learn and progress in a busy but supportive environment, as well as learning opportunities via the HFMA.
To discuss informally if this is the right role for you, get in touch with Recruiting Manager which can be found on the top right-hand side of the advert.
Main duties of the job
This busy role supports the purchase-to-pay process to ensure timely invoice payment, helping staff resolve PO and invoice notifications, receipting issues, order holds, and queries so payments meet BPPC standards. The postholder will manage complex staff and supplier enquiries, escalating when needed. Maintaining accurate accounts payable procedures aligned with Trust SFIs. The running and evaluation of key reports to support timely payments and work with stakeholders to prompt receipting. The role also acts as a central contact for invoice and accounts payable related enquiries.
They role will ensure long-standing invoices are identified and resolved, the review creditor payments and statements and investigation of discrepancies. Administration of the iProc system, including supplier data, user training and setups.
About us
At Herefordshire and Worcestershire Health and Care NHS Trust, we are working together to deliver outstanding care. We run community hospitals and community health services across Worcestershire and provide mental health and learning disability services across both Herefordshire and Worcestershire.
Our people (all 4500+ of them) provide services for people of all ages, experiencing both physical and/or mental health conditions from over 100 sites.
We will support you to thrive; offer flexible working options for a great work-life balance, help you fulfil your ambitions, and empower you to make positive changes within your team or service. We value diversity and encourage applications from people of all backgrounds, cultures, and ethnicities.
What we offer;
27 days leave plus bank holidays, increasing up to 33 days with long service Generous NHS pension and enhanced pay when you work unsocial hours Flexible and agile working opportunities Great maternity, paternity, and adoption support Wide range of supportive staff networks Health and wellbeing opportunities
If you would like to know more, please visit our website Staff benefits | Herefordshire and Worcestershire Health and Care NHS Trust
Sharing your data -As a data controller we may sometimes need to process your data to pursue our legitimate business interests, for example to request a survey from you (optional), to support the Trusts understanding of where you gained interest in working for the Trust.
Job description Job responsibilities
For full details of the duties and criteria for the role please refer to the job description and person specification attached.
Person Specification
Experience Essential
Proven experience in Accounts Payable or a similar finance function. Exceptional attention to detail and accuracy Excellent communication and interpersonal skills Ability to work accurately and effectively under pressure Ability to take initiative and be pro-active in planning workload, setting priorities and meeting deadlines
Qualifications Essential
GCSE Mathematics (Grade A-C) or equivalent NVQ Level 4 or equivalent experience
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Herefordshire and Worcestershire Health and Care NHS Trust
Address Kings Court 2
Charles Hastings Way
Worcester
WR5 1JR
United Kingdom
Employer's website https://www.hacw.nhs.uk/careers (Opens in a new tab)