About this role
Job summary
We are looking for an experienced secretary, with a background of working in a healthcare setting, to support our hospice Outpatient Services.
Call to action - How to Apply
If you would like to contribute to making a difference for a much-loved charity, we'd love to hear from you.
Please contact Anne Shepherd on 0161 567 1120 (Mon-Thurs) or email [email protected] if more information is required.
Applicants must be authorised to work in the UK. We are not able to offer sponsorship at this time.
The successful candidate will be subject to a DBS Check at the level appropriate to the role, the cost of which is covered by the hospice. Any post holder within the organisation will be expected to undertake safeguarding training appropriate to their role and adhere to safeguarding policies and procedures. All staff must work in accordance with their statutory roles and responsibilities in relation to safeguarding in accordance with the Working Together to Safeguarding Children 2023, The Care Act 2014, and Prevent Duty 2015.
Timescales
We reserve the right to close and interview prior to the dates outlined below.
Closing Date: 4th October 2026
Interview Date:14th October 2026
Main duties of the job
Provide a comprehensive secretarial service to support outpatient clinical services in the hospice setting, collaborating with clinical and medical colleagues to meet the needs of our patients.Maintain confidentiality & data protection regarding all personal information and hospice activity, operating within current legislation.Establish and maintain excellent communication systems with internal colleagues and external referrers/stakeholders to support timely and efficient service provision and discharges from service.Working closely with the Outpatient Clinical Admin team, deputising as required during absences.Working as an effective & responsible team member, organising, managing and prioritising tasks collaboratively with the Outpatient Clinical Admin Team and supporting other clinical areas as needed.
About us
At Moya Cole, there's one thing that motivates us, and that's providing excellent care and support to those living with or affected by life-limiting illnesses.
We're continuously developing our plans for delivering outstanding person-centered care that is innovative and evidence- based and to ensure Moya Cole is in the best shape possible for future generations.
You'll be challenged, inspired and empowered to help us achieve our purpose and to play your part in making a difference.
Key Benefits
35 days annual leave rising to 37 after 5 years and 41 after 10 years (inc. bank holidays, pro rata for part-time employees)Buy an additional week annual leave (pro rata for part-time)Heath cash planContributory pension scheme up to 7% matched contribution (or the ability to continue with a previously held NHS pension (subject to making contributions into the scheme in the previous 12 months)Life coverFree parkingDiscounted meals on siteMeaningful work, making a difference in the lives of othersOpportunity to develop your leadership skills within a structured development frameworkIIP Platinum employer creating the right environment for everyone to thrive and reach their potential
Job description Job responsibilities
The Outpatient Clinical Services Secretary will:
Be a point of contact for patients, carers & other agencies/disciplines, communicating where there could be barriers to understanding.Provide comprehensive administrative services to support clinical services in the outpatient setting, working closely with clinical and medical colleagues and liaising with external healthcare professionalsBe able to manage tasks effectively and efficiently, utilising established patterns of priority to respond to competing demands, demonstrating the ability to work both independently and collaboratively within a team.Contribute to timely and effective patient flow by supporting the administration for referrals and appointments and managing waiting lists.
Support with timely delivery of data/information requirementsWorking as a cross-site team to ensure the provision of cover, supporting clinical administration colleagues (staff and volunteers) - deputising as required in their absence.Supporting the wider hospice clinical team leaders with administrative tasks/projects to enable them to focus on clinical careSupport the administration with relation to bereavement supportArrange internal and external meetings and take minutes when requiredPreparation of complex and detailed clinical letters and reports, including audio transcriptionUphold the hospice values and promote a culture that respects and recognises diversity.
Person Specification
Experience Essential
Have experience in a similar role in a health or social care setting and be able to evidence transferable skills Demonstrate experience of Microsoft packages. E.g. Word, Excel, Outlook, Teams Demonstrate good oral, written communication and IT skills. Effectively manage their time and workload, prioritising competing tasks effectively Demonstrate ability to be highly organised and able to follow complex admin processes and procedures Demonstrate a working knowledge of Electronic Medical Record/patient database (e.g. EMIS Web), and have an understanding of updating care records, managing referrals, uploading correspondence and the discharge of patients. Efficiently and accurately produce and dispatch complex and detailed clinical/medical letters Ability to organise and support meetings, including diary coordination, agenda preparation, and the timely production of accurate minutes. Experienced in liaising with patients, families and healthcare professionals Identify own development needs and show evidence of continued professional development Demonstrate experience of working collaboratively as a member of a team
Qualifications Essential
NVQ Level 3 in administration or RSA Level 3 or equivalent Medical terminology qualification or relevant experience
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Moya Cole Hospice
Address St. Anns Hospice
2 Hardy Field Lane
Heald Green
Cheadle
Cheshire
SK8 3SZ
United Kingdom
Employer's website https://moyacole.org.uk/about-us/moya-cole-hospice/ (Opens in a new tab)