About this role
The leading financial institution in MENA
While more than half a century old, we proudly think like a challenger, startup, and innovator
in banking and finance, powered by a diverse and dynamic team who put customers first.
Together, we pioneer key innovations and developments in banking and financial services.
Our mandate? To help customers find their way to Rise Every Day, partnering with them through
the highs and lows to help them reach their goals and unlock their unique vision of success.
Delivering superior service to clients by leading with innovation, treating colleagues with dignity and fairness while pursuing opportunities that grow shareholders value.
We actively contribute to the community through responsible banking in our mission to inspire more people to Rise.
Job Purpose
• Safeguarding Bank’s interest by ensuring adequate legally binding credit facility and security documents are in place in line with applicable policies, procedures, and standard legal requirements / guidelines.
• Ensure all activities of the documentation function are accomplished accurately and in a timely manner.
• Ensure that all documents have been reviewed and found in order, and enforceable as per the laws of the country.
• Ensure that all risks & controls pertaining to the documentation function are identified in the RCSA and kept up to date.
• Provide guidance and training to the team members as and when required.
• Ensure the unit’s standard operating procedures are aligning with the Bank’s and regulatory policy guidelines and ensure strict adherence.
• Support the Bank’s process reengineering and digitization initiatives.
• Ensure all management information / reports that are required on a periodic and need basis are produced in a timely manner.
Key Result Areas
• Perform as a checker for all documentation unit activities.
• Responsible to manage the resources available for accomplishment of various tasks in the department effectively and efficiently.
• Plan, develop and execute the related improvements in the assigned areas, coordinate and allocate resources with regards to special projects as and when warranted.
• Review the current process and initiate for further improvement, if requires, via automation.
• Ensure that all terms and conditions stipulated in the Credit approval have been duly complied with and incorporated in the relevant Facility Agreements.
• Ensure that all securities / insurance policies have been obtained prior to releasing limits. If not, obtain specific waiver / deferral as mentioned in the Policy & Procedure manuals and monitor for resolution effectively.
• Ensure that all documents are physically checked/reviewed, and the Documentation Checklist have been signed-off/verified prior to release the limit.
• Ensure that all physical facility/security documents where facilities are disbursed held in safe custody.
• To sign-off physically as authorized signatory on facility agreements whilst ensuring that all terms and conditions and commitment are properly reflected in the document.
• Ensure that annual physical documentation review is done in time. Also, whenever accounts are downgraded, existing documentation are reviewed by the legal immediately.
• Ensure that all exceptions related to documentation have been captured in internal MIS and monitor until the resolution.
• Ensure that MBO and KPI of staff members are done in time in order to achieve the corporate objectives.
• Monitor & ensure perfection of pledge, lien and mortgage of customer assets and to ensure periodic valuation of such assets.
• Provide necessary advice and support to the stakeholders on documentation issues and liaise with Legal Dept. on legal issues when required.
• Validation translated customized facility conditions to Arabic language
• Ensure that job rotation and back-up plan is in place which is essential to enhance staff moral & motivation.
• Ensure that effective & accurate control is in place on Safe keeping of documents.
• Ensure to maintain audit rating as “Satisfactory”.
• Ensure that RCSA is up to date and testing is duly completed as per guidelines.
• Accurately translate customized facility conditions to Arabic language.
• Ensure proper and timely implementation of recommendations of Credit Review/ Audit Department and address and deficiencies brought out in the audit process to remedy matters and follow-up till regularization.
• Represent the Manager – Corporate Documentation in his / her absence on matters pertaining to the documentation process / function.