About this role
Job Title Administrative Associate V
Agency Texas A&M University
Department Environmental Health & Safety
Proposed Minimum Salary Commensurate
Job Location College Station, Texas
Job Type Staff
Job Description A Glimpse of the Job The Administrative Associate V is responsible for coordinating daily office support activities and administrative interactions, maintaining administrative records, coordinating meetings, greeting visitors, distributing mail, tracking administrative metrics, and ordering supplies.
Essential Duties Administrative Support
• Coordinates daily office support activities and administrative interactions
• Assists in the coordination of daily work flow and the resolution of complex, highly sensitive and confidential matter
• Coordinates the maintenance of files, records, office supplies, or equipment
• Maintain office supply inventory and order office supplies as needed
Coordinate meetings
• Coordinate departmental staff meetings, manage calendars for room reservations, order business meals as necessary
• Maintain meeting logs, take, and publish meeting notes, provide assistance with scheduling meetings, guest speakers
• Organize information and materials for distribution
Customer Service
• Answer EHS main line and direct phone calls
• Acts as the point of contact for internal and external clients
• Distribute mail
• Responds to departmental personnel and customer inquiries via email
• Provide general support to visitors
• Gather information for the emergency response phone calls that come in during normal business hours to provide to the team on-call
Business Support
• Create invoices or requisitions for review to the Department of Finance for Operations
• Maintains fiscal and administrative records
• Provides travel support with gas and travel cards
• Serves as back up support for EHS based finance and operations tasks
Assist with departmental administration
• May assist with administration of contracts and summary reports
• Composes correspondence
• Assists with administration of unit, program, or project
• Maintain work anniversaries and birthday databases
• Interacts with IT to update internal directory
• Assists with coordinating student worker tasks
• Makes recommendations for process improvements, administrative changes, or new initiatives
What You Need to Know Salary: $19.62/hour Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume. Required Education and Experience
• High school diploma or equivalent combination of education and experience
• Five years of experience in general office or clerical work
Knowledge, Skills, and Abilities
• Knowledge of word processing, spreadsheet, and database applications
• Ability to multitask and work cooperatively with others
• Excellent written communication, analytical, interpersonal, and organizational skills
• Ability to work in a high stress environment
• Ability to work with sensitive information and maintain confidentiality
• Ability to work independently once given a project
Other Requirements and Factors
• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.