About this role
What You Can Expect:
Fixed Term Contract until 31st December 2026
Shift Pattern: Monday to Friday, 08:30 - 16:30, 30 minute unpaid break (must be flexible to work between the hours 7:30 and 17:00)
Areas of Responsibility: Employee Engagement
• Responsible for HR notice boards. Updating information across all sites.
• Support with employee engagement activities across the sites, including charity and events.
Agency Labour
• Responsible for the onsite temporary labour provision
• Act as the contact point for any queries from the agency and operations team
• Complete agency weekly timesheets and send to the agency suppliers on a weekly basis.
• Create SFDC logins for all new starters and make sure operations have the relevant data from day 1
• Liaise with the agencies and Operations team on any requirements or reductions so we have sufficient resource to fulfil customer demands and volumes.
• Arrange agencies inductions with the relevant providers when required.
• Responsible for keeping track of the agency holidays, absences and overall Master Sheet data with leavers and new starters etc
• Liaise with the agencies about any issues with temporary labour daily / Sickness & Holidays
• Liaise with the agencies about internal updates such as events taking place in workplace
• Regular face to face meetings with agencies – building relationship with providers.
• Reporting the agencies headcount on a weekly basis for the business.
Compliance
• Supporting with HR compliance in eligibility to work documentation.
• Maintaining employee’s records, files and spreadsheets in line with data protection legislation.
Recruitment & Onboarding
• Supporting with posting job adverts on WORKDAY and across sites.
• Arranging interviews for candidates.
• Support with onboarding sessions such as requesting and checking right to work documentation and new starter documentation
• Supporting with inductions by preparing the relevant training documentation.
• Preparing and posting announcements across the business.
• Support with WORKDAY onboarding for blue collar workers.
Ad-Hoc
• Provide administrative support to the HR team where required.
• An understanding of HR policies & practices.
• Build positive and effective relationships with key stakeholders.
• Filing documentation in the employee’s personnel files.
• Supporting with employee queries where appropriate.
• Checking the HR post-box at each site.
• Support with HR Absence line
• Any other ad-hoc duties as required.
What You Bring:
Knowledge & Skills: Essential Qualifications
• GSCE Maths and English minimum level 1 /2 equivalent
• Full Driving Licence
Desirable Qualifications
• GSCE Maths and English grade 4 or above or equivalent
Essential Skills
• IT skills, including Advanced Microsoft / Excel / PowerPoint
• The ability to work under pressure to tight deadlines
• Great communicator
• Positive attitude & drive
• Organized
• Keeping sensitive information private and confidential
• Able to work independently
Desirable Skills
• 1 Years minimum within an Admin function
• 1 year minimum experience in a recruiting role
Functional Knowledge & Experience
• Customer Service experience in a generalist role
• Immigration/ Eligibility to Work with the UK
• Outstanding verbal and written communication skills
• Excellent administration and customer service skills
Business Knowledge & Experience
• Exposure to Systems
• Proactive approach to own continuous development