About this role
Education: No degree, certificate or diploma. Work setting: Associations and non profit organizations. Community and social services. Tasks: Coordinate the flow of information within the team. Open and distribute mail and other materials. Plan and organize daily operations. Determine and establish office procedures and routines. Schedule and confirm appointments. Answer electronic enquiries. Compile data, statistics and other information. Advise senior management. Order office supplies and maintain inventory. Liaise with management, union officials and HR consultants. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Perform data entry. Work with the marketing department to understand and communicate marketing messages to the field. Maintain and manage digital database. Prepare funding and grant applications and proposals. Organize conferences and meetings. Negotiate with clients for catering or use of facilities. Maintain accurate records. Prepare reports. Establish administrative procedures. Prepare draft agendas for meetings and take, transcribe and distribute minutes. Manage incidents. Computer and technology knowledge: MS Excel. MS Outlook. MS PowerPoint. MS Windows. MS Word. Electronic scheduler. SharePoint. Desktop publishing software. MS Office. Adobe Acrobat Reader. Presentation software. Documentation knowledge: Accident or incident reports. Area of specialization: Reports and records. Project management. Security and safety: Criminal record check. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Large caseload. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Time management. Adaptability. Accountability. Dependability. Due diligence. Quick learner. Screening questions: Do you have experience working in this field?. Experience: 5 years or more. Health benefits: Health care plan. Financial benefits: Group insurance benefits. Other benefits: Free parking available. Other benefits. Paid time off (volunteering or personal days). Wellness program.