About this role
Job summary
The HR Officer plays a key role in supporting the delivery of a high-quality, responsive HR service across the Trust. Reporting to the Senior HR Advisor and HR Manager, the postholder will provide comprehensive administrative and operational HR support, acting as a first point of contact for managers and staff seeking guidance on a wide range of routine HR matters.
The role involves providing accurate and timely advice on HR policies, procedures and terms and conditions of service, whilst ensuring all work is carried out in line with Trust policies, employment legislation and information governance requirements. The HR Officer will work closely with colleagues across the People and OD Directorate, supporting day-to-day HR activity and contributing to the effective running of the HR service.
This is a hybrid role, offering a combination of remote and on-site working. The successful candidate will be expected to work across Trust sites as required, supporting managers and staff and attending meetings and hearings in person. Flexibility to travel between sites and maintain a visible presence within services is therefore essential.
Please note this opportunity is open to internal candidates from LYPFT only.
Main duties of the job
The HR Officer will act as a first point of contact for internal and external HR enquiries, responding professionally via telephone and email and ensuring queries are handled efficiently and confidentially. The postholder will provide core HR advice to managers and staff on a range of routine HR matters, including terms and conditions, absence management, and HR policies and procedures, referring more complex issues as appropriate.
The role includes supporting disciplinary, grievance and other formal HR processes by coordinating meetings, preparing documentation, taking and transcribing accurate meeting notes, and acting as a liaison point for correspondence. The postholder will assist in the preparation of HR and workforce reports, maintain accurate HR records using ESR and other systems, and ensure data quality and compliance with information governance standards.
The HR Officer will also provide general administrative support to the HR team, including producing correspondence and reports, managing diaries and meeting arrangements, supporting audits and information requests, and contributing positively to service improvements, new systems and ways of working. The role requires strong organisational skills, the ability to prioritise workloads, and a commitment to delivering excellent customer service in a busy and confidential environment.
About us
The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development.
There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme, coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more NHS Discount Offers.
We also have a bank department, offering variety of roles in nursing, allied health professions, healthcare support worker and administration clerical. Permanent employees are automatically added to bank.
Applicants should be aware that individuals requiring a visa to work in the UK, the Trust only provides sponsorship for registered healthcare practitioner roles(this does not include Healthcare Support Workers). This is an essential requirement, and the Trust is unable to offer you a role if you do not meet Trust requirements for sponsorship and Home Office requirements for a visa.
Job description Job responsibilities
We recruit people based on their values and qualifications (where required) and believe that their lived experience is an advantage, this means that together we are as diverse as the communities we care for. Simply put, when we employ caring people who act with integrity and have the right skills, we can give those with mental health challenges, learning disabilities and neurodiversity high-quality care and support to live fulfilling lives, and make our staff feel purposeful, happy and valued.
All our information is available in accessible formats. Please contact the Recruitment team [email protected]
Attached to this advert is our candidates guide to values-based recruitment and supporting guidance on how to make a successful application.
If you require a reasonable adjustment, please contact the Recruitment Team or see the attached candidate guide to reasonable adjustments.
Person Specification
Experience Essential
Knowledge of HR administrative processes, supported by training and experience (or working towards CIPD Level 5 / NVQ Level 4). Experience of working with HR policies and procedures and providing core HR advice. Previous office or administrative experience, including data input and record management.
Skills Essential
Excellent communication skills, both written and verbal, with the ability to deal professionally with sensitive and confidential information. Ability to use a range of IT systems including Microsoft Word and Excel to a high standard.
Values Desirable
Tell us about a time when you spotted something small going wrong and did something to stop it becoming a bigger issue. Tell us about a time when you realised a colleague or someone you know needed a bit of support and you offered to help. Tell us about a time when you showed someone kindness or understanding.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Leeds and York Partnership NHS Foundation Trust
Address St Marys Hospital
Leeds
LS12 3QE
United Kingdom
Employer's website https://www.leedsandyorkpft.nhs.uk/ (Opens in a new tab)