About this role
Procurement and Purchasing
• Prepare and process purchase orders and requisitions. • Obtain quotations from approved suppliers and compare prices, quality, and delivery schedules. • Place orders for goods and services as authorized. • Follow up with suppliers to ensure timely delivery of orders. • Resolve discrepancies related to pricing, quantities, delivery, and invoices. Supplier Management
• Maintain effective relationships with suppliers and vendors. • Assist in identifying and evaluating potential suppliers. • Update and maintain supplier databases and records. • Ensure supplier documentation is complete and up to date. Inventory and Stock Control
• Monitor inventory levels and reorder stock when necessary. • Coordinate with stores and departments to determine purchasing requirements. • Track stock movements and assist in inventory reconciliation. • Support periodic stock counts and audits. Administrative Duties
• Maintain accurate purchasing records and documentation. • Match purchase orders, delivery notes, and invoices for payment processing. • Prepare procurement reports and purchasing data as required. • Ensure compliance with company procurement policies and procedures. • File and archive procurement documents according to record-keeping requirements. Compliance and Cost Control
• Ensure procurement activities comply with company policies and relevant regulations. • Assist in achieving cost savings through price comparisons and supplier negotiations. • Monitor spending against approved budgets where applicable. Key Performance Indicators (KPIs)
• Purchase order processing accuracy. • On-time order placement and delivery. • Supplier performance and responsiveness. • Inventory availability and stock-out reduction. • Compliance with procurement procedures. • Accuracy of procurement records and reports. Experience
• 1 to 3 years' experience in purchasing, procurement, inventory control, or administrative support. • Experience using procurement or ERP systems is advantageous. Knowledge and Skills
• Knowledge of procurement and purchasing processes. • Understanding of inventory management principles. • Proficiency in Microsoft Office (Excel, Word, Outlook). • Good numerical and analytical skills. • Strong administrative and record-keeping abilities. • Effective communication and negotiation skills. • Attention to detail and high level of accuracy. • Time management and organizational skills. Competencies
• Integrity and accountability. • Customer and service orientation. • Problem-solving ability. • Teamwork and collaboration. • Planning and organizing. • Attention to detail. • Ability to work under pressure and meet deadlines. Working Conditions
• Office-based environment with regular interaction with suppliers and internal stakeholders. • May occasionally be required to visit suppliers or warehouses. • Standard working hours with occasional overtime during peak operational periods.
Minimum Qualifications
• Grade 12 (Matric). • Certificate or Diploma in Procurement, Supply Chain Management, Business Administration, or a related field preferred.