About this role
Job Title:
Accounts Payable Assistant
Reporting To:
Accounts Payable Team Leader
Contract Type:
Temporary maternity cover
Location:
London (hybrid working - 3 days in office)
Berry Bros. & Rudd is more than 300 years old, but we never stand still. As the world’s best and most trusted fine wine and spirits merchant, we are committed to helping our customers drink better, now and in the future. A career at Berry Bros. & Rudd is a unique and rewarding experience, combining the rich background of centuries of history with a modern family-owned culture, built on ambitious plans and with people at its heart.
The job in a nutshell
The business purchases stock for resale to customers (wine and spirits) and also ancillary goods and services essential for our general business operation.
The Accounts Payable team ensures the business adheres to purchase to pay principles for both stock and non-stock items. All purchases should be with an approved vendor and subject to a 3-way matching process between the purchase order, goods receipting and the vendor invoice. Our measure of success is simple - we pay for what we ordered, and our vendors are paid within the agreed terms.
Who you will work with
Internal: (AP side) you will work cross functionally with all business units that require ancillary goods and services, including department Heads, PO raisers and approvers
External: Communication with vendors by phone or email.
What you will do
Your main activities will support weekly cycle of the AP vendor payment run :
Posting invoices for GNFR (Goods not for Resale)Dealing with purchase orders, querying if not correct Reconciliations of supplier StatementsEnsuring the AP email box is reviewed daily and queries are dealt with or assignedEnsuring new vendors are set up promptly and correctly along with verbal validation on any amendments to current vendorsSupporting Weekly vendor payment runs BACS, SEPA and international Approving new vendors (segregation from vendor set up)Assisting with month end close by work day 2, ensuring postings are made in the appropriate period.
Our main key performance indicator is Payment Practices – a measure of how promptly we pay our vendors within agreed terms.
What you will bring to the role
Experience / Achievements
Essential
Experience of working within account payable environmentAble to follow processes, with great attention to detail and an appetite to follow up on queriesProven record of going the extra mile to deliver exceptional service levels for customers or stakeholdersSAP Hybris E-commerceGood MS Office and Excel skills
Desirable
Work experience within High Net Worth / Private Client environment
Your Skills, Knowledge and Behaviours
Confident, authentic personality who can remain calm and balanced under pressureWork cooperatively within a team High degree of accuracy, attention to detail with an inquisitive mind A positive attitude and highly organisedAn advocate of spend disciplinesExcellent problem-solving skillsEmbrace new challenges and a mindset to improve existing processes
We support our colleagues with a wide range of benefits: 1 Personal Day, Private Medical cover & Health plan, Life Insurance, Pension, Employee Assistance Programme (EAP), generous Employee discount (up to 40% off products), and many more.
Closing date: 10th September 2026
N.B. We reserve the right to close a vacancy before the closing date in the event of an overwhelming response or a change in business priorities.