About this role
Admin Assistant IV - San Diego CA
Job Description: ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Clearance Level - Must Be Able to Obtain None U.S. Person Required Yes Travel Percentage 0% Clearance Level - Must Currently Possess None U.S. Citizenship Required No Is Relocation Available No
Job Description 1. Reporting & Meetings
CCCB Updates: Prepare weekly reports (varies by project/admin). Overtime: Collect reports from Trades/Ops → Generate Weekend OT Report → Attend Friday Resource Meeting. Milestones: Schedule and coordinate 25%, 50%, 75%, and 100% briefs/meetings. 2. Document & Data Processing
Distributions: Route RCC/Materials, ATP, and internal MODs to Trades; distribute PCFs to Subcontractors. Estimates: Process Class F estimates directly (do not route to Contracts Admin). Project Setup: Create Lead Sheets, spec folders, and download project drawings/specs. DAP/NMD Management: Generate CFRs for non-Exostar users. Correct and recycle CFR errors in DAP/NMD. Manually input SWRMC/Prime contractor data into DAP (follow specific protocols for DDG1000, CVNs, and PSAs). Monitor DAP for answers and distribute to internal trades. 3. Technical Support & Maintenance
IT Liaison: Open ServiceNow tickets for persistent CFR/IDR errors. Systems: Troubleshoot issues within DAP, IFS, and Doc Locator. Area Management: Update Area Manager assignments in DAP and prepare physical spec binders.
Additional Qualifications/Responsibilities: Required Education, Experience, & Skills Education:
High School Diploma or Equivalent (e.g., GED) Experience:
At least 3 years of experience as an administrative assistant or in a related field Proven experience providing administrative support to senior-level executives, managers, or teams Experience with office management, records management, and communication (e.g., email, phone, and in-person) Familiarity with Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook) and other productivity software Strong organizational, time management, and problem-solving skills Key Skills:
Excellent communication and interpersonal skills Ability to work independently and as part of a team Strong attention to detail and accuracy Ability to prioritize tasks and manage multiple projects simultaneously Familiarity with company policies and procedures
Pay Information Full-Time Salary Range: $55304 - $88487
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.