About this role
Job summary
The HR & Finance Administrator will provide administrative support to the Human Resources and Finance teams, ensuring that accurate records are maintained and routine HR and financial processes are completed efficiently and in accordance with practice policies and procedures.
Main duties of the job
HR Administration
Prepare interview documentation.
Send interview invitations.
Maintain personnel files.
Update employee records.
Update mandatory training records.
File sickness absence documentation.
Monitor and redirect HR mailbox enquiries
Support the Synergy and Wellbeing Team
Payroll Support
Assist with the preparation of payroll information.
Support the administration of maternity, sickness and reimbursement claims.
Support the submission of ARRS claims as directed.
Finance Administration
Input invoices into Sage.
Maintain petty cash records.
Record receipts.
Order stock.
Reconcile supplier statements and escalate discrepancies.
Maintain spreadsheets and databases
Reporting & Data Management
Update HR and finance databases and spreadsheets.
Produce routine reports as requested.
Maintain accurate records and filing systems.
Assist with data collection for management reports and audits
Communication and relationships
Liaise professionally with colleagues, NHS organisations and external agencies.
Respond to routine enquiries in a timely and courteous manner.
Participate in team meetings as required
Team working
Work collaboratively with colleagues across HR and Finance teams.
Provide administrative cover and support during periods of absence where appropriate.
Practice Development and Clinical Governance
To participate in primary healthcare team meetings when required.
To provide data, as requested, for practice development plans and reports.
About us
Brownlow is proud to be an exceptional employer, offering strong support for staff wellbeing through a dedicated wellbeing team and a wide range of benefits and incentives. These include protected study leave with a financial allowance and a comprehensive six-month mentorship and induction programme.
We are committed to equality, diversity, and inclusion, and aim for our workforce to reflect the diverse community we serve. We actively encourage applications from individuals who identify as having protected characteristics, particularly those with linguistic diversity, members of the LGBTQ+ community, people from Black, minority ethnic or minority faith backgrounds, and those who are disabled and/or neurodiverse. We recognise that structural and systemic barriers may discourage some groups from applying, and we welcome feedback on any such barriers so we can work to address them.
Extended access sessions will form part of your contracted hours. If you are successful at interview and are registered with any Brownlow practice, you will be required to change practices as a condition of employment.
Other job locations:
Brownlow Group Practice, 70 Pembroke Place, L69 3GF
Student Health, Peach Street Liverpool L69 7ZL
Ropewalks Surgery, 26 Argyle Street Liverpool L1 5DL
Kensington Neighbourhood, 155 Edge Lane Edge Hill Liverpool L7 2PF
Marybone Health Centre, 2 Vauxhall Road Liverpool L3 2BG
Job description Job responsibilities
The HR & Finance Administrator will provide administrative support to the Human Resources and Finance teams, ensuring that accurate records are maintained and routine HR and financial processes are completed efficiently and in accordance with practice policies and procedures.
Following practice policies, protocols and guidelines, duties will be
HR Administration
Prepare interview documentation.
Send interview invitations.
Maintain personnel files.
Update employee records.
Update mandatory training records.
File sickness absence documentation.
Monitor and redirect HR mailbox enquiries
Support the Synergy and Wellbeing Team
Payroll Support
Assist with the preparation of payroll information.
Support the administration of maternity, sickness and reimbursement claims.
Support the submission of ARRS claims as directed.
Finance Administration
Input invoices into Sage.
Maintain petty cash records.
Record receipts.
Order stock.
Reconcile supplier statements and escalate discrepancies.
Maintain spreadsheets and databases
Reporting & Data Management
Update HR and finance databases and spreadsheets.
Produce routine reports as requested.
Maintain accurate records and filing systems.
Assist with data collection for management reports and audits
Communication and Relationships
Liaise professionally with colleagues, NHS organisations and external agencies.
Respond to routine enquiries in a timely and courteous manner.
Participate in team meetings as required
Team Working
Work collaboratively with colleagues across HR and Finance teams.
Provide administrative cover and support during periods of absence where appropriate.
Practice Development and Clinical Governance
To participate in primary healthcare team meetings when required.
To provide data, as requested, for practice development plans and reports.
To be aware of practice policies on risk management / incident reporting and health and safety and operate appropriate procedures for minimising risk.
To be aware of issues related to own development and be committed to participate in training and education.
Training, Learning and Development
Undergo regular appraisal, supervision, and training as necessary to update skills and knowledge.
Provide guidance to colleagues on routine administrative processes where required.
Support induction administration and preparation of induction materials
Equality and Diversity
Respect the privacy, dignity and beliefs of patients, carers, visitors, and co-workers. They must be treated equally, irrespective of gender, ethnic origin, age, disability, sexual orientation, religion, etc.
Be aware of procedures regarding protection of children and vulnerable adults, including Practice and NHS policies. Follow the guidance and policies and take action in an appropriate manner.
Health and Safety Responsibilities
Employees must take reasonable care for the Health and Safety of him/herself and/or others who may be affected by his/her acts or omissions at work
Must co-operate with the employer in so far as necessary to enable that duty or requirement to be performed or complied with.
No person shall intentionally or recklessly interfere with or misuse anything provided in the interests of Health, Safety or Welfare.
Confidentiality
All information relating to patients and staff gained through your employment and after leaving employment with Brownlow Health is confidential. Disclosure to any unauthorised person is a serious disciplinary offence or may result in litigation
Person Specification
Qualifications Essential
GCSE (or equivalent) in English and Mathematics Good standard of written and spoken English
Experience Essential
Previous administrative experience Experience using Microsoft Office Experience maintaining confidential records
Desirable
HR administration experience Experience using Sage Accounts and Payroll Experience within an NHS or healthcare environment
Personal Qualities Essential
Professional and approachable manner Ability to work as part of a team Reliable and dependable Ability to manage confidential information appropriately Flexible approach to work Commitment to providing high-quality administrative support
Other Requirements Essential
Flexibility to ensure cross-site working where and when necessary Demonstrate your competence in the English language. Assessed at interview/ Certificate of English proficiency
Skills Essential
Excellent organisational skills Excellent written and verbal communication skills Strong attention to detail Ability to prioritise workloads effectively Intermediate Microsoft skills
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Brownlow Group Practice
Address Brownlow Health PCN
Princes Park Health Centre
Bentley Road
Liverpool
Merseyside
L8 0SY
United Kingdom
Employer's website https://www.brownlowhealth.co.uk/ (Opens in a new tab)