About this role
Job summary
Anaesthetic and Critical Care rota Coordinator
Division: Surgery and Anaesthetics
Care Group: Theatres and Anaesthesia
Band: 4
Salary: £28,392 - £31,157 Per Annum
Interview Date: 1st July 2026
We are seeking an organised, proactive, and highly motivated individual to join our Anaesthetic & Critical Care Department as a Rota Coordinator.
This is an exciting opportunity to play a key role in supporting safe staffing and service delivery within a busy, forward-thinking, and ACSA-accredited department committed to high standards of patient care, governance, and training.
The Department comprises 33 Consultants and 12 Associate Specialist/Specialty Doctors
Main duties of the job
Coordinate and manage Anaesthetics and ICU medical rotas, ensuring compliance with Working Time Regulations and Trust policies. Monitor rota gaps, arrange appropriate cover including locums, and update rotas for leave, sickness, and service changes. Support junior doctor induction and act as a key contact for rota queries. Maintain staffing systems, produce reports, liaise with clinical and HR teams, and support service improvement and workforce planning.
Our values are Bold, Every Person Counts, Sharing and Open and Together. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust.
We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.
To contribute to our exciting future and become part of our team, apply today.
About us
Do you have the ambition and vision to deliver our mission of theBest of Care by the Best of People providing excellent care, every time?
Here at Medway, we pride ourselves on working together as one to ensure that our shared vision is achieved for our patients.
As a key partner in the healthcare of our local population, we are keen to deliver this as an outcome of our Trust-wide strategy - Patient First. Using an Operational Excellence approach to align our priorities and operational management structures, we are just over a year and half into our Patient First deployment. We are looking for creative, skilled people to join our Transformation Team and further support us on this journey.
Our culture and values define us here at Medway NHS Foundation Trust and are the heartbeat of who we are as an organisation.
Our BEST values underpin Patient First and are at the core of the care we give to our patients, the support we offer to our staff and our overall leadership approach:
B - Bold
E - Every person counts
S - Sharing and open
T - Together
Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust.
Job description Job responsibilities
Rota ManagementDevelop, maintain, and publish medical staffing rotas for Anaesthetics and ICU in line with agreed job plans and service requirements. Work closely with the Clinical Lead and College Tutors to ensure accurate resident doctor rostering, appropriate educational opportunities, and compliance with training requirements. Ensure rotas comply with Working Time Regulations and Trust policies while monitoring rota gaps and escalating concerns to senior management when required. Coordinate annual, study, and professional leave alongside on-call commitments. Update rotas promptly to reflect sickness, shift swaps, emergency leave, and other changes, ensuring rotas are published within agreed timescales. Respond to short-notice requests for anaesthetic cover, communicate anaesthetic alerts clearly to clinical teams, and coordinate rotas to support additional consultant-led activity such as weekend lists and clinics. Arrange appropriate cover and update systems to maintain safe staffing levels.
Junior Doctors Induction & OnboardingCoordinate and support the induction of doctors rotating into the department. Ensure rotas, on-call schedules, and key departmental information are provided prior to start dates and act as a main point of contact to support a smooth transition.
Locum & Temporary StaffingArrange suitable locum cover for rota gaps in line with Trust procedures. Liaise with internal staff, the locum team, and external agencies, ensuring bookings are authorised, accurately recorded, and cost-effective.
Administration & CommunicationMaintain rota systems, produce staffing reports, monitor compliance with working hours, and manage confidential staff records in line with GDPR. Act as the first point of contact for rota queries, liaising with consultants, junior doctors, HR, and Medical Staffing while communicating rota changes clearly and promptly. Support service improvement and workforce planning initiatives.
Person Specification
Qualifications Essential
GCSEs (or equivalent) including English and Maths (Grade C/4 or above) NVQ Level 3 in Business Administration or equivalent experience
Knowledge Essential
Computer literate including ability to use Microsoft packages such as Excel Knowledge of medical staffing terms and junior doctor contract requirement Understanding of Working Time Regulations Understanding of confidentiality and GDPR
Experience Essential
Experience of rota coordination or workforce administration Experience working in a healthcare or NHS setting Experience using electronic rostering systems Excellent communication skills - written and verbal Excellent interpersonal skills, with the ability to work across the organisation liaising with different levels of personnel Experience in Anaesthetics, ICU or acute services Experience arranging locum cover
Skills Essential
Excellent organisational and time management skills High level of accuracy and attention to detail Ability to work under pressure and meet deadlines Ability to manage conflicting priorities
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Medway NHS Foundation Trust
Address Medway NHS Foundation Trust
Windmill Road
Gillingham
ME7 5NY
United Kingdom
Employer's website https://www.medway.nhs.uk/ (Opens in a new tab)