About this role
MIDDLE SCHOOL SECRETARY GLENWOOD COMMUNITY SCHOOLS CLASSIFIED STAFF JOB DESCRIPTION Position: Middle School Secretary Qualifications:
• High school diploma • Knowledge of basic typing skills, computer word processing, database, and spreadsheet. • Ability to apply public relations skills effectively and utilize oral and written channels of communication. Reports To: Building Principal Consults With: Middle school staff, parents, students, transportation department, central office staff, staff from other buildings. Position Goal: To complete the detail and written work and to coordinate other matters essential to the efficiency and effectiveness of the building. Performance Responsibilities:
• Attendance is necessary to be successful in this position. • Enter all student data from registration sheets into program. • Check each student's schedule to see that all periods are accounted for. • Print student schedules for distribution. • Print, maintain and update student locator cards for office and counselor. • Register and schedule new students into class at the time they register so they are able to start class immediately. • Contact new student's previous school, as needed, for best placement in special education programs if counselor is unavailable to do so. • Check each student record to ensure that all have received a grade. • Send confirmation sheets to teachers for grade verification. • Run all grade reports after changes are entered. • Run year-end labels and attendance reports for cum folders. • Maintain attendance records and run reports regarding excessive absenteeism. • Maintain discipline file for reports of frequency and year-end documentation. • Send data to high school for next year data entry. GENERAL OFFICE DUTIES
• Answer phone and direct call to proper areas. • Assist the caller if person wanted is not immediately available or take a message. • Write passes for students entering late or leaving early. • Keep file of advance notice absences. • Keep track of the period attendance. • Make every attempt to notify parent of student's absence if no one has called in for that student. • Send out assignment sheets if homework requested and have books sent to the office. • Compose letters, memos as directed by principal, i.e. to parents, county attorney. • Sort mail. • Type daily bulletin when other secretary is absent. • Receive messages from parent to send out to the student. • Maintain confidentiality as needed. • Work with athletic director and coaches. • Keep record of and file athletic physicals. • Type and design programs for athletic events. • Type athletic certificates at year end • Assist in the annual yearbook sales by taking orders and keeping yearbook advisor informed of the campaign. • Distribute yearbooks via homeroom at year end. • Perform other duties as assigned by principal, counselor, and teachers. • First responder in the absence of the nurse. • Call medical personnel, parents and/or emergency care if needed. • Administer medications as needed. • Attend to minor wounds, take temperatures and monitor students sent to the office. • Monitor before and after school detentions. • Monitor ISS students and assist them with work as needed when time allows. • Provide work for ISS students who tend to be idle. • Send out assignment sheets for ISS students and make arrangements for their lunch to be brought to the office. • Use word processor, database, and spreadsheet programs Google Drive and fax machine as job requires. • Greet visitors and direct them to destinations. • Notify parents and appointed persons of student staffing. • Distribute report cards at parent-teacher conferences. • Create the schedule for Family Connection meetings and distribute passes to students. • Monitor student phone calls home. • Assist with logging discipline referrals. • Create purchase orders and order items • Performs other duties as assigned. Terms of Employment: Ten month position. Wage schedules shall be subject to annual review and modification by the Glenwood Board of Education or through the collective bargaining process, where one exists. Evaluation:Performance of this job will be evaluated in accordance with provisions of the Board's policy on Classified Staff Evaluation.